Note: This Overview is written as a general guide. The statutory Rules and Regulations of the NZMAA (Sections 2 and 3 of this Manual) take precedence. 1. STRUCTURE OF THE NZMAA 1.1. The NZMAA is managed by a nationally elected Council of Management. Competition activities are delegated to Special Interest Groups (SIGs) who make rules, supervise activities and organise competitions. 1.2. Council of Management . The NZMAA Council is comprised of the following who are elected at each AGM: President. Vice President, Secretary (Assisted by a contracted Secretariat who undertake data processing, word processing and attend to the routine of the Association's accounting and membership matters.), Treasurer, Competition Manager, and five Area Representatives (North, Center, and South of the North Island and the North and South of the South Island). 1.2.1. In addition, the following positions are appointed by Council to assist in the running of the Association: Magazine Editor, Advertising Manager (Presently undertaken by the Editor) and Recording Officer. 1.3. Special Interest Groups. To ensure that each flying discipline is fairly represented within the Association, the Council has formed the following SIGs to which a Chairman, Secretary, and Committee Members are appointed by the members of the respective disciplines. The appointments are made at their AGM, usually held at the Nationals, and are subject to ratification by Council. Any new SIGs must be approved by Council. Control Line, Free Flight, Pylon, Pattern (R/C Aerobatics), Soaring, Helicopter. Vintage (R/C and F/F), R/C Scale, R/C Scale Aerobatics, and F/F & C/L Scale. Note: In addition Council appoints members to serve on a Large Model & Sport SIG to handle regulations and safety matters. 1.3.1. Special Interest Group sub-committees are given a set of guidelines by Council under which to operate. In general they are responsible for ensuring that all flying in their discipline is undertaken in a safe manner, ensuring that the competition rules are kept current, and providing information to the members in the Association relating to their activity. In addition they encourage and foster growth within their discipline and select teams to represent NZ in International competitions. 1.3.2. A combined SIG meeting is held annually. A "Competition Account" receives its finances from the profits of the Nationals and is used to benefit the SIGs in the purchase of equipment or other common related matters. 2. AFFILIATION 2.1. Membership of the Association is made up of Constituent clubs who affiliate members to the association. Persons not able to join clubs may become lone members provided that they reside outside a 100km radius from an existing constituent club and are approved by Council. Lone members within 100km of a club may also be approved under exceptional circumstances.The Association, however, encourages members to affiliate through clubs as we believe that the modellers gain a great deal through the benefits of club membership. The club acts as an agent for the NZMAA collecting the affiliation fee and distributing membership cards and other information. 2.2. Procedure. (Note: See the Flow Charts in 'Annex A : Forms' at the back of the Club Manual) In late February/early March each year club Secretaries/Membership Officers will receive an affiliation package from the NZMAA Secretariat. This package contains: a. A list of fees due. (Tax Invoice). Please keep this list for your records. b. Two copies of the club's full membership list c. Membership stickers for those members listed in the Tax Invoice d. A supply of the following forms: ? NOTIFICATION OF AFFILIATIONS ? AFFILIATION FORM - For New Members ? CHANGE OF ADDRESS ? "Wings" Order Forms ? Frequency Flag/Peg Order Forms 2.3. Fees. The affiliation fees are payable from the 1st of April, and new members to the NZMAA after the 1st November need to only pay half fees. Members are deemed to be unfinancial where the member's subscription is still outstanding as at the 1st July each year. At this date their name will be removed from the mailing list to receive "The Flier's World", and the member club will be notified early in July of all unfinancial members and requested to either forward their subscriptions or formally notify the NZMAA to remove their name from the membership list. Note: New members who are affiliated after 1st November need pay half the affiliation fee but members who were financial the previous year must pay full fees regardless of when they pay. Fees (including GST) are: Senior Junior Family Lone Member 1998/1999 $45 $20 $51 $55 1999/2000 2000/2001 2001/2002 2.4. Membership. For membership fee purposes, Seniors are individuals aged 18 and over and Juniors are 17 or under at 1st April. Members who turned 18 the previous financial year will be automatically changed to Senior status on the membership list. 2.4.1. Only one member of a family need pay the Family fee and this fee covers spouses/partners living at the same address and dependants provided the dependant is either a junior or a full time student. Only one member of the Family will receive The Flier's World. It is the club responsibility to constantly monitor the status of Family members and to advise the NZMAA when a senior dependant ceases full time studies. 2.5. Completing the affiliation forms 2.5.1. Check your club full membership list for errors or changes in address or status (e.g. changes from Junior to Senior or change in Family status). Please make legible alterations to the membership list and if you change a membership type you will also need to alter the fee accordingly and request a new membership card if changing from Junior to Senior. For address changes please use the proper form. 2.5.2. Place a TICK in the "FL" column to designate all members that you are re-affiliating. Rule a line through any member that you want to delete (those who you are sure will not rejoin). 2.5.3. All new members must fill out an "Affiliation Form" - for "Family" membership, each member of the Family affiliating must complete a form. Any past member who does not appear on your club list who wishes to re-affiliate should also complete a new "Affiliation Form" and mark the form "Previous Member" - giving the membership number (if known). You can give a new membership sticker to each club member as soon as they pay their fees. When new members join, their membership card will be sent out to the Club with the sticker attached. Your returns will be processed and new membership cards ordered promptly and you can normally expect to receive your updated current full membership list plus cards for new members well within three weeks. All new members will receive direct from the NZMAA Secretary a Member's Handbook, a current calendar, a couple of back issues of The Flier's World and a "Welcome" letter within the same time frame. 2.5.4. Total up all the re-joining and new members and complete the "Notification of Affiliations" and send it together with your cheque made out to "NZ Model Aeronautical Assn" to the NZMAA's Secretary's address. 2.5.5. Please send in your returns as early as possible in the new Financial Year. It is suggested that a batch at the end of each month of April, May and June and then "as required" is a good policy. Making regular returns not only ensures that your new and existing members receive their Flier's World promptly, it also helps the Association's cash flow. When you send further fees for rejoining or new members please follow the same procedure. It is important that the membership number, where known, is quoted in all correspondence and reaffiliations. 3. FUNDING 3.1. Funding of the Association is predominantly from member subscriptions (Affiliation Fees). The primary funding of the SIGs is by way of an administrative grant from the Association's main account ($300 each year), and from entry fees collected from the Nationals and various competition events which the SIGs may organise. 3.2. What is the Subscription is spent on? The NZMAA's main expenditure is the magazine "The Fliers World" which is published five times a year and sent free to all members. This accounts for 40% of the annual expenditure. The remaining expenditure is divided approximately equally between secretarial fees, accounting, and membership (20%) general expenses and administration (20%), the Annual General Meeting and Councillor's travel expenses (20%). Competition expenses are not charged against subscription income. 4. RESPONSIBILITIES 4.1. Council of Management. The Council of Management is responsible for the efficient running of the day to day activities of the Association, providing effective membership benefits such as The Flier's World and Public Liability Insurance, and is responsible for ensuring the safe operation of model aircraft under the regulations of the Civil Aviation Authority of New Zealand. Further details of Council responsibilities are covered in the "Goals" section of this Manual. 4.2. The Council is also responsible for providing a venue for the Nationals and administrative support for registration, recording or results and prizegiving. Each year ,Council appoints a Nationals Manager who co-ordinates all Nationals administration and runs the event . 4.3. Area Representatives. As well as being active members of Council, Area Representatives address the specific problems of clubs in their area. They are particularly interested in flying suites and in membership acquisition and retention. They are available to arbitrate and negotiate in dealings with local authorities or in matters of difference between clubs or individuals. 4.3. Special Interest Groups. SIGs are responsible for the running of the competitions relating to their disciplines at the Nationals, for conducting their own New Zealand Championship events if desired in addition to the Nationals and for overseeing the organisation of any International events held in New Zealand. To assist them in these functions, Council provides each SIG with an Administration Guide and each has a "Nationals Operating Kit" which contains all the necessary items to run their events. 5. ADMINISTRATION 5.1 Council members are spread around the country and communicate by phone, letter and e-mail. Council meets four times a year at a central venue and spends between many hours at these meetings attending to policy matters associated with running the organisation. The routine of day-to- day administration is undertaken by the Secretary who is assisted by the contracted Secretariat in maintaining a membership database and attending to the tasks of receiving and banking subscriptions, answering general correspondence, providing administrative assistance to SIGs, maintaining the accounts, and maintaining our many documents, Rules and forms of the Association. In addition, most of the members of Council spend up to 8 hours each week attending to Association matters in their own specialist areas, 6. THE FLIER'S WORLD 6.1. The Flier's World, the publication of the NZMAA, does much to satisfy many of the goals of the association. Every financial Senior, Junior, and 'Family Paid' member gets a copy of The Flier's World which is published 5 times a the year. Clubs and individual members are invited and encouraged to make unsolicited contributions to The Flier's World which might benefit other members. The Fliers World is designed to assist, educate and entertain. 6.2. Small, non-commercial. advertising is free of charge for members and clubs. For Clubs to qualify for free advertising of their events it must be within the size as set by the Editor. Advertising for Clubs outside this size will be charged at 50% the normal commercial rates. 7. AWARDS 7.1. The Association has several awards open to members. 7.2. Life Membership. Life Membership shall be confined to persons who have rendered meritorious service to the sport generally or to the Association in particular. Life Members shall be entitled to all the privileges of membership without the payment of any further membership fee. Examples of persons who might be nominated for Life Membership are: ? Devoted exceptional time and effort in a general sense to aeromodelling and the Association without pecuniary gain for the advancement of New Zealand aeromodelling. ? Given long and exceptional service to the NZMAA Council of Management. ? Given exemplary service in a position of responsibility nominated by Council. ? Served in an executive capacity on a SIG or special Advisory Committee for a long period and given exceptional service. ? Supported or fostered competition or recreational modelling as, for example, a long-serving Team Manager, and/or given unsparingly of his/her time to assist individuals or teams to participate in sport, competitions or general modelling activity. 7.2.1. Life Member Nomination Process. a) Only a constituent club may propose a candidate for Life Membership. b) The proposal must be presented formally in writing to Council. The proposal must state clearly the reason for the nomination and give a background of the nominee's service in the field of aeromodelling. c) The proposal must be received by Council in sufficient time to be placed on the agenda at a Council Meeting early in the year so that, if accepted by Council, it can be circulated to clubs in the form of a motion for the AGM. d) If desired, he proposal may be presented to Council through the Area Representative of the club presenting the proposal who can then speak on behalf of the club's proposal. e) A resolution proposing Life Membership must be carried by a majority of at least three fourths of those present at a General Meeting. f) Nominations for Life Membership cannot be made from the floor at a General Meeting or an AGM. g) Life Members receive a gold membership card, and a certificate. 7.3. Macdonald Memorial Award. Any person may be nominated for this award by any member of the Association. This prestigious Award is generally given annually to those who have rendered services to the greater benefit of the New Zealand Model Aeronautical Association, its members and model aviation in general for no personal gain to the nominee whatsoever. All nominations must be through Council who then makes the recommendation to the Macdonald Memorial Award Trustees, who make the final selection. Nominations can be received at any time and the presentation is generally made at the Association's AGM or at the Nationals. 7.4. Certificate of Appreciation. This certificate is awarded by Council on the recommendation of any member who considers that a person has rendered some service to the Association. 7.5. International Representation Badge. Awarded to any member who has represented New Zealand in an Association regognised World or Trans-Tasman Championship event. The member is awarded with a Silver Badge for the first representation and a Gold Badge when the member has completed five representations. Team Managers are presented with a Certificate but do not qualify for Silver or Gold Badge awards. The Secretary maintains data on past representation. 8. HANDBOOK and MANUALS 8.1 Member's Handbook. The December 1997 Member's Handbook was issued to all financial members of the NZMAA and will be sent to all new members as they affiliate. Information in the Handbook is not repeated in this Club Manual. Any club Secretary who is not a financial NZMAA member may request a free copy of the Member's Handbook. Extra copies of the Handbook may be purchased from the NZMAA Secretary for $10 (inc. GST). 8.2 Club Manual. This Club Manual is sent free to Club and SIG Secretaries. Extra copies are available for $25 (Inc. GST). All copies will be registered and updates/amendments will be sent free to all registered owners. Information from this Manual (and much additional information) is available on the Association's Internet page at www.nzmaa.net.nz. 8.3 Club Information Booklet. This publication is intended to be template for Clubs who wish to produce their own small handout to new, existing or prospective members. It comprises four folded sheets of A4 size paper which assembles into a 16-page A5 size booklet. Templates for this booklet are available on disk in hard copy from the NZMAA Secretary (no charge). 8.4 SIG Manual. SIGs are issued with an operating manual which gives them guidance in the many aspects of managing these sub-committees. This manual is not generally available. 8.5 Acquisition and Retention of Flying Sites. This A5 sized booklet is available free on request from the NZMAA Secretary. It is based on a booklet of the same name produced by the SMAE (UK), modified to suit NZMAA requirements. The retention of flying sites is becoming increasingly difficult with NZ's rural "spread" and there are many potential problems for clubs that the booklet helps to address. Often, many of the pitfalls are not very evident to the uninitiated and it is very important that clubs do not make mistakes in negotiations or in handling of potential problems in the early stages - such mistakes are often not recoverable. The NZMAA simply does not have the resources to negotiate all matters on behalf of clubs - most of the work lies squarely on the local scene. As a consequence, the booklet is recommended as essential reading for Club executives to avoid potential problems. 8.6 Competition Rules Books. Rules for the operation of the various model classes are the responsibility of the respective SIGs. The rules books themselves, however, are now produced and maintained by the NZMAA Secretary who holds the master copies of each book. The NZMAA Competition Manager is responsible for the General Competition Rules, and for the incorporation of relevant FAI Rules into the various individual code's books. Rule Books are available for sale both from the NZMAA Secretary and the respective SIG - prices vary according to size of each book and a notice will be inserted in the Flier's World giving prices. 9. WEB PAGE The Association's Internet site is at: www.nzmaa.net.nz 10. MERCHANDISE 10.1 Many items of "stock" are available from the NZMAA Secretary. Prices below are all inclusive of postage and GST. Please note that orders for Frequency Flags, Personal Pegs ,Wings Badges and R/C Proficiency Certificates should use the forms at Annex A to this Manual. Wings Badges and Proficiency Certificates will only be issued to members who have passed the respective "Wings" tests (see the Member's Handbook for details). NZMAA Frequency Board (with full set of freq. Pegs) $110 Full set of Frequency Pegs $40 Individual Frequency Peg or Personal Peg $2 Frequency Flag (with tie-tags) $2 Wings Badges $10.50 "Wings" Proficency Certificates (Credit card-size) Free (Self Addressed Envelope please) NZMAA Cloth Patch - for Jacket or Hat $6.50 NZMAA Metal Lapel Badge $4.50 NZMAA Transfer (Decal). Each $1.00 each (or $5 for six.) Replacement Membership Card $2.00 NZMAA CLUB MANUAL Section 1 : Overview RULES OF THE NEW ZEALAND MODEL AERONAUTICAL ASSOCIATION (INC): September 1996 ARTICLE 1: NAME The name of the Association is the New Zealand Model Aeronautical Association (Incorporated). ARTICLE 2: OBJECTS (a) To act as the controlling body for the Clubs and other bodies engaged in the sport or pastime of building and flying model aircraft in New Zealand (hereinafter referred to as "the said sport"). (b) To encourage and foster the said sport in all its phases in New Zealand or elsewhere. (c) To collect and supply information and advise on all or any matters pertaining to the said sport of model aeronautics generally. (d) To promote and hold either alone or jointly with any other Association, Club, Company or person, model aeronautical meetings, contests, gymkhana, carnivals, competitions, matches, exhibitions or trials and accept, offer, give or contribute towards prizes, medals and awards to participants and others. (e) To promote and hold parties, balls, dances or other entertainments for the purpose of promoting or assisting any of the objects of the Association (f) To raise money by subscriptions and to grant any rights or privileges to subscribers. (g) To buy, sell, lease, hire, mortgage, charge or exchange or otherwise deal with any real or personal property. (h) To take any gift or property, whether subject to any special trust or not, for any one or more of the objects of the Association. (i) To take any lawful steps for the purpose of procuring contributions to the funds of the Association. (j) From time to time to subscribe for contribute to any patriotic or charitable, benevolent or useful object of a public character. (k) To delegate a portion of the work of the Association and to pay a portion of its funds to any organisations formed for the advancement of any branch of aeronautics and appoint representatives on any such bodies. (l) To join or affiliate as a member of any club, association or society, whether incorporated under "the Incorporated Societies Act 1908" or not, and having as one of its objects the advancement or government of aeronautics. (m) To enter into any arrangement with a Government or local authority or any club, company or person which may seem to be conducive to the objects of the Association and to acquire or obtain from any such Government, authority, association, company or persons any charters, contracts, decrees, rights, privileges or concessions which may be conductive to any such objects and accept and make payments under, carry out, exercise and comply with any such arrangements, charters, contracts, decrees, rights, privileges and concessions. (n) To enter into any contracts, agreements leases or arrangements with any person, firm, syndicate, corporation or company that may seem conducive to the objects of the Association or any of them and to surrender and accept surrenders of leases. (o) To borrow, raise, or secure the payment of money in such manner as the Association shall think fit, and in particular by mortgages, debentures or debenture stock, perpetual or otherwise, charges upon all or any of the Association's undertakings, goodwill, property and assets (both present and future) including its future acquired property, and to purchase, redeem or pay off such securities. (p) To draw, make, accept, endorse, discount, execute, issue and negotiate promissory notes, bills of exchange, bills of lading, warrants, debentures and other negotiable or transferable instruments. (q) To invest, lend and deal with the moneys of the Association upon such security and in such manner as may from time to time be determined upon. (r) To appoint, remove or suspend any secretaries, treasurers, officers, clerks, agents or servants and to direct and control them and fix and pay their remuneration, if any provided any such remuneration is reasonable payment for services incurred on behalf of the Association. (s) To do all or any of the things hereby authorised alone or in conjunction with another or others. (t) To do all such other things as are incidental to or conductive to the attainment of the above objects. PROVIDED HOWEVER that the foregoing objects shall in no way limit the rights and powers conferred upon societies incorporated under "the Incorporated Societies Act, 1908" or any amendments thereof. ARTICLE 3: MEMBERSHIP The members of the Association shall be of the following classes. (a) LIFE MEMBERS A resolution proposing Life Membership must be carried by a majority of at least three fourths of those present at a General Meeting and the election must be made only on the recommendation of Council. Life Membership shall be confined to persons who have rendered meritorious service to the sport generally or to the Association in particular. Life Members shall be entitled to all the privileges of membership without the payment of any further membership fee. (b) HONORARY MEMBERS Honorary Members may be appointed by the Council or Management for a period not exceeding 12 months and in all cases terminating at the next ensuing Annual General Meeting. (c) CONSTITUENT CLUBS Any club society or association or similar body whether incorporated or not may apply for membership as a constituent club and the Council of Management may accept or decline any such application. Members of a constituent club shall be deemed to be affiliate members of the Association. (d) DELEGATE MEMBERS Any person who is in the opinion of the Council a representative of any group of persons interested in the sport of model aviation may be elected a delegate member by the Council at any meeting thereof. Delegate membership shall commence upon election as aforesaid and shall terminate immediately prior to the next Annual General Meeting. Any person whose delegate membership shall have expired or be about to expire may be re-elected for a further term of one year by the Council of Management. (e) LONE MEMBERS Any person may apply in writing for Lone Membership and the Council of Management shall have power to accept or decline any such application. Lone Membership shall commence as from the acceptance by the Council of Management of any such application. Lone membership shall not normally be granted to persons residing within a 100km radius of a Constituent Club. (f) ASSOCIATE MEMBERSHIP The Council of Management may recognise any person or body of persons as Associate Members of the Association and any persons so granted membership may attend any General Meeting of the Association but shall have no right of voting nor any other privileges of membership. Associate Membership may be revoked by the Council of Management at any time. ARTICLE 4: RESERVED ARTICLE 5: REPRESENTATION OF CONSTITUENT CLUBS AT MEETINGS (a) Appointment of Representatives Each club shall be represented at all meetings of the Association by a duly appointed Representative. Each Club shall authorise in writing under the signature of its President or Secretary one (1) person (and an alternate one (1) person) to represent such Club at any meeting of the Association. Such written authorisation may be either a general one relating to all meetings of the Association or a specific authorisation relative only to a particular meeting. A general authorisation shall ensure until replaced by a new authorisation. A representative may be appointed by reference to the holding of a particular office in the Club and the holder of that office from time to time shall be that Club's representative. No club shall be entitled to vote other than through a duly appointed representative. A representative may hold any office in the Association. b) Revocation of Appointment The appointing Club only shall have the right to revoke the appointment of its Representative or alternate. Such revocation shall be in writing under the signature of the President or Secretary. ARTICLE 6: RESIGNATIONS Any member may resign by giving notice of such resignation in writing and shall cease to be a member upon receipt of such notice by the Secretary. Constituent Clubs and groups represented by Delegate Members may resign by a formal notice to the Secretary and nominees of such Constituent Clubs and Delegate Members representing such groups shall immediately upon receipt of such notice by the Secretary cease to act as Member. Failure to resign in the manner set forth above will not relieve such members or Constituent Clubs from payment of subscriptions due to the Association. ARTICLE 7: MANAGEMENT (a) Appointment The Association shall appoint at each Annual General meeting a Council of management to conduct such of the affairs of the Association and do any act, matter, or thing as are not required under these Rules to be dealt with by the Association in General Meeting or which in the opinion of the President by reason of urgency cannot be conducted by the Association in General Meeting. Nominations for positions on Council shall be forwarded to the Secretary by the 15th April prior to the AGM. The Council of management shall consist of the President, the Vice President, the Secretary, the Treasurer, the Competition Manager and five other persons who shall be members or office holders of constituent clubs, one each of whom shall reside in the following districts: NORTHERN NORTH ISLAND A representative nominated and elected by clubs in all that part of the North Island north of a line drawn from the North Head of the Raglan Harbour entrance on the West Coast curving south of Morrinsville to and excluding Waihi on the East Coast CENTRAL NORTH ISLAND A representative nominated and elected by clubs in all that part of the North Island that lies south of line drawn from the North Head of the Raglan Harbour entrance on the West Coast curving south of Morrinsville to and including Waihi on the East Coast and north of a line extending from and excluding New Plymouth on the West Cost to the southern tip of the Mahia Peninsula on the East Coast. SOUTHERN NORTH ISLAND A representative nominated and elected by clubs in all that part of the North Island that lies below a direct line extending from and including New Plymouth on the West Cost to the southern tip of the Mahia Peninsula on the East Coast. NORTHERN SOUTH ISLAND A representative nominated and elected by clubs in all that part of the South Island to the north of a line drawn from mouth of the Haast River on the West Coast and the Waitaki River on the East Coast. SOUTHERN SOUTH ISLAND A representative nominated and elected by clubs in all that part of the South Island to the south of a line drawn from the mouth of the Haast River on the West Coast and the Waitaki River on the east coast. Should the duties of any two members of the Council of Management be undertaken by one person then an additional Councillor may be elected. (b) VOTING Four (4) members of the Council present personally shall form a quorum. Each member of the Council shall be entitled to one vote at Council Meetings and the Chairman may exercise a casting vote in addition to his deliberate vote. (c) PROCEDURE The Council of Management shall have power to regulate its own procedure and may co-opt additional persons as members of the Council for such period as it may think fit but not beyond the next ensuing Annual General Meeting of the Association. At all meetings of the Council the President, or in his absence the Vice President shall be the Chairman or if neither the President nor the Vice President shall be present the longest serving member of the Council shall be Chairman. (d) SUBCOMMITTEES The Council of Management shall have power to establish such subcommittees as it may deem necessary from time to time to assist in carrying out its duties and to delegate all or any of its powers to such subcommittees. (e) ADVISORY COMMITTEES The Council of Management shall have power to delegate any matters to Advisory Committees and such Committees may consist of such members of the Association as may be appointed thereto with the approval of the Council. The members so elected or appointed shall be empowered to co-opt any member of the Association or such other person as may be approved by the Council for the purpose of advising Committee deliberations. Any Advisory Committee members or other persons co-opted may attend any Council meetings at which any report of such Advisory Committee may be presented and may address the Council relating to such report but shall have no vote in the Council. Such Advisory Committees may be elected or appointed to advise the Council on any activities undertaken by the Association. Advisory Committees shall normally function by providing advice and recommendations for action to the Council. However Advisory Committees shall not act on behalf of the Council unless Council's prior approval has been granted. (f) REMOVAL FROM OFFICE The Council of Management may at any time by resolution passed by a 2/3rds majority remove from office any officer or member of the Council of Management if the removal of such person is deemed in the best interests of the said sport. (g) CASUAL VACANCIES Any casual vacancies occurring in any of the offices or in the Council of Management shall be filled by the Council and any person so appointed shall hold office until the next ensuing Annual General Meeting. A vacancy caused by expulsion shall be deemed a casual vacancy. ARTICLE 8 OFFICERS (a) The officers of the Association shall be the Patron, President, Vice President, Immediate Past President, not more than four (4) Honorary Vice Presidents, Secretary, Treasurer Competition Manager and Auditor. The President, Vice President, Secretary, Treasurer and Competition Manager shall be deemed ex officio members of the Council of Management. (b) The Patron, Honorary Vice Presidents and Auditor need not necessarily be members of Constituent Clubs and shall have the right to attend any meetings of the Association or the Council of Management to speak thereof, but shall have no right to vote. (c) The officers of the Association shall be elected annually at the Annual General Meeting of the Association but shall not enter upon their office until the termination of such meeting. They shall hold office until the end of the Annual General Meeting following their election but shall be eligible for re-election. (d) The Council of Management may employ such persons as it may from time to time determine, to assist in the carrying out of the duties of any of the officers. Such persons may be paid for their services by resolution of the Council of Management provided any such payment is reasonable remuneration for services incurred on behalf of the Association. Any such persons so employed shall be deemed to be ex officio members of the Council of Management but shall have no voting rights at meetings of the Council of Management. (e) The Patron shall be his/her Excellency the Governor General subject to his/her acceptance. ARTICLE 9: DUTIES OF OFFICERS PATRON The Patron shall officiate in any manner and at his convenience at the request of the Council of Management. PRESIDENT The President shall preside at all Meetings. VICE PRESIDENT The Vice President should act as the President's Deputy in any matter when so requested by the President. IMMEDIATE PAST PRESIDENT The Immediate Past President shall, when so called on, render every assistance to the President, his Deputy or the Council in general in the running of the Association. The term of office shall be until the election of a new President. While not obliged to, the officer may attend any meeting of the Council of Management of that officers choosing. A standing apology shall be recorded for any meeting which the officer does not attend. SECRETARY It shall be the duty of the Secretary: (1) To conduct all the Association's correspondence and convene all meetings. (2) To keep accurate minutes of all Meetings of the Association. (3) To compile and maintain a register of all members: to keep a register of the Constituent Clubs' nominees from time to time. (4) To act as custodian of the Common Seal and all books and papers of the Association and to produce the same to the Council of Management whenever called upon so to do and see that the provisions of the Incorporated Societies Act are duly complied with. (5) To notify each new member of his election. (6) In case of inability to attend any Meeting to cause the necessary books and papers to be conveyed to the meeting place and handed to the Chairman. (7) To keep the register of all National records and the results of all National Contests. National record claims shall be investigated and submitted to the Council of Management for notification. (8) To ensure that all members of the Association who fly model aircraft are covered under the Association's Public Liability Insurance Scheme. (9) To conduct such other business as may be required from time to time by the Council of Management TREASURER It shall be the duty of the Treasurer: (1) To collect and receive all moneys due to the Association. (2) To pay all debts owing as soon as payment thereof is authorised by the Council of Management. (3) To keep proper books of account and an account of all assets and liabilities of the Association. (4) To have the custody of the funds of the Association. (5) To produce financial statements from time to time as required by the Council of Management. (6) To prepare for each Annual General Meeting of the Association: Statement of Income and Expenditure and a Balance Sheet showing the Association's Assets and Liabilities made up to the 31 March preceding each Annual General Meeting and to have such Statement of Income and Expenditure and Balance Sheet duly audited by the Association's Auditor prior to presentation to each Annual General Meeting. (7) To pay all moneys received into the Account of the Association with the Association's Bankers. COMPETITION MANAGER: It shall be the duty of the Competition Manager: (1) To act as Liaison Officer between the Council and the appointed Competition Advisory Committees. (2) To act as the liaison officer for the Association on all International FAI matters. (3) To co-ordinate and assist with all competition activities both FAI, International and local undertaken by the appointed Competition Advisory Committees. (4) To co-ordinate the National Competition Programme with the appointed Competition Advisory Committees. (5) Ensure that all Competition General and Discipline Rules are approved prior to final acceptance and that such rules do not breach CAA requirement, safe flying practices and do not conflict with any other rules currently in place. (6) Any other duties as specified either in the Association By-Laws or the Competition Managers Position Description. AUDITOR The Auditor shall examine all accounts, vouchers and Annual Accounts of the Association presented by the Treasurer and report thereon to each Annual General Meeting. ARTICLE 10: NOTICE OF MEETINGS NOTICES of General Meetings shall be given to members by written Memoranda dispatched by ordinary post to the Members last known place of abode. Constituent Clubs shall be notified by memoranda dispatched by post addressed to the Constituent Club at its last known address for service of notices. Unless a longer notice is provided to be given for any General Meeting 7 days notice shall be given. Notices shall be deemed to be given on the date upon which the same would be delivered in the ordinary course of post. The accidental omission of any member in being given notice shall not invalidate any proceedings at any Meeting. ARTICLE 11: ANNUAL GENERAL MEETING The Annual General Meeting of the Association shall be held during the months of June or July or so soon thereafter as the Council of Management shall be able to convene the same. The time and place of each Meeting shall be decided by the Council of Management not earlier than 6 months nor later than 6 weeks prior to each Annual General Meeting. The President of the Association for the time being shall preside at all Meetings or, failing his being present, a Vice-President or one of the nominated representatives of a Constituent Club or a Delegate Member, appointed by the Meeting. In the Event of the President, Vice President or any nominated representatives of Constituent Clubs not being present the meeting may appoint a Chairman, the Secretary taking the chair temporarily for the purpose of conducting this business. Each Annual General Meeting shall elect the ex-officio officers and Members of the Council of Management. The business of each Annual General Meeting shall be:- (1) The confirmation of any previous Annual General Meeting Minutes. (2) The adoption of the Treasurer's Annual statement of accounts and the Chairman's and Treasurer's Reports. (3) The election of ex-officio officers and members of the Council of Management. (4) Such other business of which notice shall have been duly given in terms of these rules. (5) General Business. ARTICLE 12: SPECIAL GENERAL MEETINGS Special General Meetings of the Association may be called at any time by order of the Council of Management or on a requisition executed by at least three Constituent Clubs or delegate members. Such request shall specify the business to be placed before the Special General Meeting and at least seven days' notice shall be given of all Special General Meetings. The Council of Management shall allot the venue of such meetings. In the event of the Council of Management failing to convene the meeting within fourteen days of the receipt by the Secretary of a written request by the requisitionists, they may themselves do so and allot the venue of such meeting providing always the aforesaid terms of notice be observed. ARTICLE 13: QUORUM, GENERAL MEETINGS To conduct the business of a General Meeting a quorum of ten (10) persons entitled to vote as delegate members or representatives of Constituent Clubs or Lone Members (not including the Chairman) must be present. Proxies shall be counted in determining whether a quorum is present. ARTICLE 14: ALTERATION OF RULES At any General Meeting of the Association the Rules of the Association may be altered by the enactment of any further rules or by the rescission or amendment of any of the existing rules PROVIDED HOWEVER, no amendment is to be approved if it in any way affects the Income Tax exempt status of the Association and that seven days notice in writing of resolution embodying the proposed additions rescissions or amendments shall be given to all members and such resolution shall be passed by a majority of at least 3/4ths of the members of the Association present at such Meeting, voting personally or by proxy. Only Constituent Clubs, delegate members or the person representing Lone Members shall be entitled to vote on a notice of motion affecting the Rules of the Association. ARTICLE 15: NOTICE OF MOTION: GENERAL MEETINGS Notices of Motion for presentation to an Annual General Meeting must be delivered to the Secretary by 15th April prior to the Annual General Meeting. Notices of Motion for presentation to a Special General Meeting must be in the Hands of the Secretary at least fourteen (14) days prior to the Meeting at which they are required to be presented. Notices of Motion for presentation at any General Meeting shall be set out on the notice calling such meeting. At a General Meeting, leave may be given to the mover (by ordinary resolution) to alter a motion, of which due notice has been given. ARTICLE 16: MOTION TO RESCIND: GENERAL MEETINGS Any motion to rescind a resolution carried at a previous General Meeting of the Association must be signed by at least three (3) officers of the Association or three (3) representatives of Constituent Clubs or three (3) delegate members or not less than three (3) officers or such representatives or delegate members combined. Representatives or delegate members so signing must have authority from the body they represent to do so. ARTICLE 17: VOTING: GENERAL MEETINGS (a) VOTING Voting may be by show of hands or on the voices or by secret ballot. Any two members entitled to exercise at least two votes shall be entitled to demand that any particular vote be taken by ballot. All matters voted upon, except where otherwise specified, shall be decided by a simple majority. The Chairman shall have a casting vote in addition to his deliberate vote in all cases of an equal division. (b) VOTING POWERS Only constituent clubs, delegates members and lone members shall have voting rights at meetings of the Association. Constituent Club representatives shall be entitled to vote as follows:- Up to 20 members 1 vote 21 to 40 members 2 votes Over 40 members 3 votes Delegate members shall have one vote for the group of persons they represent. Lone Members shall be entitled to exercise one vote for all Lone Members in the Association for the time being. All Lone Members present personally or by proxy at any meeting of the Association shall among themselves under the direction of the Chairman, elect one of their number to exercise the Lone Member's vote for that particular meeting. ARTICLE 18: PROXIES GENERAL MEETINGS Any Constituent Club or delegate member shall be entitled to arrange for voting by proxy at any Annual General or Special General Meeting of the Association. ARTICLE 19: SUBSCRIPTIONS The subscriptions for each class of member of constituent clubs shall be fixed at an Annual or Special General Meeting of the Association and shall remain in force until amended at any subsequent Annual or Special General Meetings; such subscriptions shall be payable as from the ensuing 1st April or such other date as may be determined by the Council of Management. Members whose fees are three months or more overdue shall be deemed unfinancial. Members unfinancial for one year shall ipso facto cease to be members of the Association. Subscriptions of affiliated members shall be paid by the Constituent Clubs. ARTICLE 20: BY-LAWS AND REGULATIONS The Council from time to time may make, alter or revoke any By-laws or regulations provided such additions, alterations and deletions are not repugnant to the rules of the Association and further provided that thirty days prior notice be given in writing to Constituent Clubs and Delegate Members before any such additions or deletions take effect. ARTICLE 21: PROVINCIAL ASSOCIATIONS The Council of Management may recognise any group of persons or collection of groups of persons as a Provincial Association. Before any Provincial Association shall receive recognition it shall formulate rules to the approval of the Council of Management. Delegate Membership may be granted to any one person as representing such Provincial Association. ARTICLE 22: DUTIES OF PROVINCIAL ASSOCIATIONS The functions of a Provincial Association are as follows:- (a) To control, foster and encourage model aviation within the territory allotted by the Council. (b) To promote and control interclub competitions between clubs under its jurisdiction. (c) To establish and publish provincial model aircraft flight records and issue provincial record cards. (d) To submit to the Council of Management reports of activities within its area at intervals approved by Council. (e) To enforce the correct observance of rules and regulations of the Association ARTICLE 23: SUSPENSION AND EXPULSION OF CONSTITUENT CLUBS The Council of Management may suspend or expel any Constituent Club or member if in the opinion of the Council of Management, after due enquiry at which the offending club or member shall have been heard in its defense, such club or member has been guilty of any conduct prejudicial to the interest of the said sport. ARTICLE 24: REGISTERED OFFICE The location of the registered office of the Association shall be decided from time to time by the Council of Management. ARTICLE 25: BANK ACCOUNT The Association may open accounts with any recognised banking institutions and the accounts shall be operated by three members of the Council, appointed by the Council; any two signatures to withdraw monies and any one signatory to endorse cheques and to negotiate documents for the purpose of making any deposit. ARTICLE 26: EXECUTION OF DOCUMENTS AND COMMON SEAL All documents intended to bind the Association shall be executed under the Common Seal of the Association and such execution shall be attested by the President or Vice-President, the Secretary and at least two other members of the Council of Management. ARTICLE 27: PUBLICATION OF ACCOUNTS At least fourteen days prior to any General Meeting of the Association at which it is intended to present the Annual Accounts, such Annual Accounts, together with the Treasurers Report and Auditor's Report shall be forwarded to all Constituent Clubs and Delegate Members. ARTICLE 28: MINUTES OF ANNUAL GENERAL MEETING The Council of Management is required to publish in full, the Minutes of the Annual General Meeting and these Minutes shall be forwarded to all Constituent Clubs and Provincial Association within twelve weeks after the aforesaid meeting and also that copies of the minutes shall be forwarded on request to affiliate members. ARTICLE 29: RESERVED ARTICLE 30: WINDING UP Upon the winding up of the Association the funds (if any) remaining after paying all liabilities and the expenses of winding up is to be distributed to any amateur game or sport promoter, or to a charitable organisation, as defined in accordance with the respective sections 61 (30) and 61(25) of the Income Tax Act 1976 which the Council of Management or the Liquidator or other persons conducting the winding up may nominate and failing any such nomination shall be paid over to some other sporting promoter meeting the above requirements nominated by the Registrar of Incorporated Societies. NZMAA CLUB MANUAL Section 2: Rules of the Association Page 2 - 1 Feb 98 4 May, 1997 BY - LAWS OF THE NEW ZEALAND MODEL AERONAUTICAL ASSOCIATION (INCORPORATED) Definitions: Save where the context otherwise requires, the following words shall have the meanings hereto assigned them. N.Z.M.A.A. means the New Zealand Model Aeronautical Association (Inc). Council means the Council of Management of the N.Z.M.A.A. New Zealand as defined by statute Month means Calendar Month Rules means the Constitution of the N.Z.M.A.A. By-Laws mean the Regulations hereinafter set forth and including the Flying Rules Closing Date in all circumstances, shall be the date on which any documents shall be received by the Secretary. SECTION A CLUBS AND LONE MEMBERS 1 Constitution A Club shall consist of not less than 5 financial members of whom at least two shall be seniors. 2 Objects The objects of a model aeroplane club shall be to promote, foster, encourage and control model aeronautics in its town or locality. 3 Members Association Classification: (i) A Senior member shall be a person 18 years of age or over as at the 1st April each year. (ii) A Junior member shall be a person under 18 years of age on the 1st April each year. (iii) Family membership is provided to members in an endeavour to encourage family participation in the sport of aeromodelling The criteria for family membership is as follows "Family membership includes husband, wife and their student children. Once the student reaches 18 years, the member must be reclassified as SENIOR FLYING and when no longer a student must pay the appropriate full fee". The following guide-lines are to be applied when an application is received for family membership. Senior membership: Where two people are living together at the same address in a Husband/Wife relationship. Junior membership: Any student child of the Senior Family Member. (a) Cessation Of Family Membership Family Membership shall automatically cease when one of the following occurs: a The Senior Members no longer have a family relationship as defined in (iii) above. b The child ceases to be a student. As it is not possible for the Secretary of the Association to determine if a family junior member is still a student when the members reaches the age of a Senior. All Juniors on reaching the age of 18 years will automatically be reclassified as a Senior Member in the next financial year and be listed as being required to pay a full Senior fee on the clubs membership list. In addition, if the member is the only one making up the family membership then the other member will also be reclassified as a Senior. It is therefore the clubs responsibility to check if the member is still able to comply with the family membership requirements and advise the Secretary when the member is re-affiliated. All such changes will be notified to the club on the bottom of the affiliation invoice sent to all clubs at the commencement of the new financial year. Club Membership: (i) To join a club and become a member a person shall be proposed and seconded by club members and shall sign an entrance form agreeing to abide by the rules of the club and the N.Z.M.A.A. The club committee shall have the power to accept or refuse membership at its discretion. (ii) Members shall pay club fees to become financial and enjoy club privileges. No member shall compete unless he is financial. (iii) Any financial member has the right to attend any meeting of his club, committee, technical committee, Provincial Association or of the Council of Management of the N.Z.M.A.A. provided always that these committees or Council shall always retain the right to hold their discussions and conduct their business in camera. (iv) A member wishing to resign must give written notice to the Club Secretary, otherwise he will be liable for fees. (v) Any member violating the rules of the club or acting in a manner prejudicial to the well being to the club, may be suspended by the Club Captain, and the case dealt with by the committee within one week of the alleged offence. The committee may further suspend or expel a member. The member or his representative shall have the right to be heard by the Committee.(see also provisions of Section C., Clause 2.) (vi) Members coming from one club to another must show that they have left their last club in good standing. (vii) A member of the N.Z.M.A.A. may belong to more than one representative club simultaneously. 4 Affiliation Every club shall affiliate direct with the N.Z.M.A.A. and hence automatically with the Provincial Association in whose territory it resides. 5 Affiliation Fees Each club shall be responsible for the payment of affiliation fees of its members. Should any such member's status change from Junior to Senior during the Association's financial year, no additional fee shall be charged, BUT for Record and all other purposes such member shall be classed as a Senior. New Members' fees must be paid immediately as such member may be penalised for record purposes. Hence no record can be granted to any member unless his name appears on the N.Z.M.A.A. Register. Renewal of Affiliation fees should be effected by 1st April each year to ensure continuity of affiliation for insurance and record purposes. 6 Registration Names and addresses of all club members and birth dates of Juniors must be forwarded to the N.Z.M.A.A. Additions and deletions must be reported as they occur and also change of status from Junior to Senior. 7 Fees Fees payable by members of a club to their own funds for the purposes of conducting their own affairs may be arranged in accordance with the wishes of members. 8 Officers Among its officers a club shall have a: ? Club Captain ? Honorary Secretary ? Honorary Treasurer ? Honorary Timekeepers ? Measurement Committee Officers whose duties closely approximate those named above may be substituted. One person may hold one or more of these positions. 9 Committee Club committees shall be elected from the membership of the Club and shall manage the affairs of the club and see that the objects of the club are carried out. The number comprising this committee shall be decided on at an annual general meeting of the club. 10 Measurement Committee A measurement committee consisting of at least 3 members shall be responsible for the accurate weighing and measuring of all models as required and shall record the characteristics and dimensions of these models for future checking if necessary. 11 Recording Officer The club Recording Officer should keep a record of all contest flights by club members. 12 Badge The club may have its own badge, but the use of the N.Z.M.A.A. badges is strongly recommended by the Council. 13 Flying Activities A club may organise its flying activities to suit local conditions but to have a record claim regarded as official by the N.Z.M.A.A. the conditions of the actual flight must conform with the Official Flying Rules of the N.Z.M.A.A. 14 Official Club Meeting A club meeting shall be deemed official if the Club Captain or President or their appointed deputy and 2 members are in attendance, provided that due notices of the meeting has been circulated amongst the members. 15 Club Records A list of record flights for the various classes should be established and maintained. 16 New Zealand and Provincial Association Records Claims for N.Z. records must be made on the official Record Claim Form supplied by the N.Z.M.A.A. AND FORWARDED to the Association within 10 days of the date of the flight concerned. 17 Protests The Club Captain shall be deemed local contest director. See Flying Rules. 18 Lone Members Lone Members may make arrangements with Clubs to fly at official club meetings for contests and record purposes. For Provincial Association Record Claims, clubs and lone Members will follow the instructions of their Provincial Association management Committee. 19 Right of Appeal Any member has the Right of Appeal to his Club Committee, or failing agreement, to his Provincial Association, and finally the Council. Any appeal to the Council shall be accompanied by a fee of $10 which shall be returned if the appeal is upheld. SECTION B PROVINCIAL ASSOCIATIONS 1 Constitution (See Rules 'Provincial Associations') 2 Functions (See Rules 'Provisional Associations') 3 Funds The funds shall be placed with a recognised banking institution. The banking account shall be operated by the Treasurer and any one of two other members of the Management Committee. 4 Management i The Management of the Provincial Association shall be in the hands of a Management Committee which shall consist of an Honorary Secretary, Honorary Treasurer, Honorary Recording Officer and 4 other members. This committee shall elect its own Chairman. The committee shall fill vacancies which may occur in the list of officers during the year and persons so elected shall hold office for the same term as the vacating officer or committeeman would have held had no vacancy occurred. ii Quorum for a Committee: The quorum will consist of 4 committeemen or officers. 5 Annual General Meeting Annual General Meeting of Provisional Associations shall be held at dates and locations to be determined by their own management committees (if possible in conjunction with annual flying rallies) but in no case later than 13 months after their last Annual General meeting. 6 Mode of Annual General Meeting Notice of the Annual General Meeting shall be made in writing by the Honorary Secretary of Provincial Associations to it's affiliated clubs and the N.Z.M.A.A. at least 7 days before such meeting. Business of Annual General Meeting (a) Reports: (i) Minutes (ii) Chairman's Report (iii) Recording Officer's Report (iv) Treasurer's Report and Annual Accounts. (b) Venue: The Management committee of a Provincial Association may have its venue in any main centre of population within the boundary of the area which it controls. Nominations of Venues: These are to be in the hands of the Secretary of the Provincial Association not less than 3 months prior to the Annual General Meeting. The Provincial Association Secretary shall notify such nominees within the next 3 weeks. Nominees shall signify their acceptance or otherwise within 3 weeks. (c) Elections: A Provisional Association Management Committee shall have the officers enumerated in Section B, Clause 4. It may also have additional ones as decided by a majority at an Annual General Meeting. The election of the Management Committee shall be made at the Annual General Meeting of the Provincial Association by delegates from affiliated clubs within its jurisdiction. (d) Remits: Delegates may discuss and vote on remits from Clubs or lone members. Where applicable, such remits if passed, shall be forwarded to the N.Z.M.A.A. Council for further consideration or may be presented at the next Annual General Meeting of the N.Z.M.A.A. Remits of a domestic nature may be the basis of immediate action by Provincial Associations. Provincial Association Management committees may make their own arrangements for the handling of such remits. (e) General: As required (e.g. Thanks, honorary, general recommendations to management committees etc.) (f) Voting at General Meetings (i) May be by show of hands, or on the voices, or by secret ballot. Any two members entitled to exercise at least two votes shall be entitled to demand that any particular vote be taken by ballot. All members voted upon shall be decided by a simple majority. The Chairman shall have a casting vote in addition to his deliberative vote in all cases of an equal division. (ii) Clubs may send up to 3 delegates to a general meeting of a Provincial Association. Voting shall be in accordance with the strength of the club represented, namely:_ ? Up to 20 members - one vote ? 21 to 40 members - two votes ? 41 or over - three votes (g) Quorum for General Meetings. For general meetings of Provincial Associations a quorum shall consist of at least 3 delegates or proxy delegates representing at least 3 different clubs. They may exercise votes according to the scale set out in Clause 8 of this Section. Special General Meeting A Special General Meeting of a Provincial Association shall be called by the Chairman of the Provincial Association Management Committee as convener either- (i) By resolution of the Management Committee, or (ii) By a requisition signed by any 10 financial affiliate members resident within that Provisional Association's territory. This meeting must be called within one month on receipt of requisition. Clubs and Members are to be informed of the Agenda. In the event of the Committee failing to convene the meeting requested, the requisitionists may apply to the Council for action. 7 Affiliation Each Provincial Association shall affiliate with the N.Z.M.A.A. and before affiliation shall submit agreement in writing that it will comply with the Rules and By-Laws of the N.Z.M.A.A. 8 Voting And Delegate at N.Z.M.A.A. Meetings At any general meeting of the N.Z.M.A.A. each affiliate Provincial Association may have one vote on each matter and may be represented by one delegate or proxy delegate. 9 Information re Affiliated Member Provincial Associations may request from the N.Z.M.A.A. a copy of the names and addresses of all affiliated members who reside within the territory administered by each Association. The dates of birth of all Junior members will be included in these returns. 10 Income Grants from Council From the affiliation fees collected from clubs and members from each Provincial Area the Council shall grant Provincial Associations not less than $40 for the purpose of assisting to finance the work carried out by them. This will not preclude their raising other monies by their own efforts. e.g. admission charges to flying meetings, but they may not further levy constituent clubs. 11 Suspension The Management Committee shall have the right to suspend the privileges of any club under its jurisdiction and shall forward for confirmation, its decision, with reasons, to the Council within 30 days of such decision being made. 12 Protests All protests are to be made to the Provincial Association and must be received by the Secretary within 96 hours of an alleged offence. Time limits for protests may be altered at the discretion of the body controlling that event. 13 Specially Schedules Events: Rules In Provincial contests the By-Laws of the N.Z.M.A.A. shall always apply but any additional requirements not contrary to the spirit of those rules may be included in the contest notification. 14 Right of Appeal See Section C, Clause 2. 15 Termination In the event of circumstances arising involving the termination of a Provincial Association all funds, property and control vested in it shall revert to the N.Z.M.A.A. SECTION C BY-LAWS, GENERAL 1 Alterations to By-Laws (a) Any Member, Club or Provincial association may at any time make suggestions regarding alterations to the By-Laws such suggestions shall be made in writing to the Council, whose decision shall be final. (b) Decisions made during the General Meetings can only be recommendations to the Council. 2 Election to Council Any affiliated member of the Association may be nominated by a Constituent Club for a position on Council. Procedure for nomination ? The Secretary shall in the month of February circulate to all constituent clubs a notice calling for nominations to Council. The notice shall include the official nomination form. The notice shall also be published in the February issue of The Flier's World. ? Nominations for positions on Council shall be forwarded to reach the Secretary on the official form not later than the 15th April prior to the AGM. (ref to appendix one for a copy of the form) ? The official form is to contain:-- 1. The name of the club sponsoring the nominee. 2. A declaration that the person nominated was accepted by a majority vote of the sponsoring Club Committee. 3. The full name of two Officers of the Club their position and signatures. 4. The signature of acceptance of the person being nominated. 5. A declaration from the nominee allowing for the circulation to clubs and publishing in The Flier's World of the nominees C.V. for the purpose of the election. ? The Nominee shall attach to the official form on A4 sized paper a C.V. which shall contain the following information:- 1. A recent Passport sized photograph 2. Age, personal background and qualifications including involvement in club or association administration.. 3. Involvement and activities in the building and flying of model aircraft. 4. Reason for wishing to serve on Council. 2 Right of Appeal In the event of any disputes arising between affiliates, they may exercise the right of appeal to the Council whose decision in all such matters is final. 3 Aeromodellers Certificates and Merit Badges Council shall issue under conditions which it shall decide to financial members at the time of their affiliations, certificates as evidence of their affiliation and sanction to fly under N.Z.M.A.A. rules and By-Laws. (i) Merit Badges: Shall be presented to members who prove in officially timed flight trials that they can meet certain qualifications which shall from time to time be decided by the Council. 4 New Zealand Model Aircraft Flight Records The Council may accept claims and issue record cards to members upon successful application (see Section A, Clause 17). 5 Badges Badges of the Association shall be available to all members at costs to be determined by the Council. 6 New Zealand International Competitions No Provincial Association, Club or member may enter for any international competition without permission of the Council. The approval of the Council must be obtained before any New Zealand national contest may take place. 7 Dissemination of Information With the exception of decisions made in camera, the Council shall make available simultaneously to all clubs, Provincial Associations, Lone Members and model aircraft trading firms (who shall have applied for such information) any modifications and changes of policies and rules and any other information likely to materially affect their status as a result of Council's decision. 8 Interpretation Any important matters not provided for in these By-Laws or any questions arising as to their interpretation shall be decided by the Council. SECTION D FLYING RULES (refer to flying Rules Book). SECTION E SPECIAL INTEREST SUB-COMMITTEE 1 Constitution Special interest Sub-Committees shall be Technical Committees in such special interest groups as determined from time to time by the Council. 2 Duties (a) To make decisions on all matters relating to the special interest group including flying rules for the special interest classes. (b) To control and conduct selection trials for World or International Championships as well as International events held in New Zealand, under the auspices of N.Z.M.A.A. (c) To organise or arrange for the organisation of the special interest classes at the N.Z. National Championships. (d) To be permitted to organise New Zealand Championships meetings in the special interest classes. (e) Council may from time to time provide a grant toward the expenses incurred by the Sub-Committee who will provide an accounting of the expenditure of such monies. The sub-committee must provide an account of all income an expenditure to the council. Appendix 1 to NZMAA By-Laws OFFICIAL NOMINATION FORM FOR THE POSITION ON THE COUNCIL OF MANAGEMENT Date: ____/______/____ To the Secretary N.Z.M.A.A Dear Sir, The ____________________________________________________ (print name of club) being a member of the NZMAA hereby nominate ________________________________________________________ (print name of financial member) For the position of __________________________________on the Council of the NZMAA and do declare that this nomination was passed by a majority vote at an official club committee meeting. Club Official: ___________________________ Designation: ___________________ (print name) Signed: _______________________ Club Official: ___________________________ Designation: ___________________ MISSION To encourage, foster and coordinate aeromodelling in New Zealand. STRATEGICAL MODEL NZMAA FAI RNZAC G1 GOVT LOCAL BODIES G2 PUBLIC RELATIONS G3 SAFE FLYING G4 MANAGEMENT G5 AFFILIATE MEMBERS G6 ENVIRONMENTAL ISSUES G7 COMPETITION G8 OTHER R/C CLUBS G9 Goal 1 Foster a close association with the RNZAC (and hence FAI) and other overseas Model Aviation Bodies and coordinate a close relationship with clubs of like association. Strategies 1.1 Maintain close contact with the RNZAC Secretariat to ensure that costs associated with FAI membership are realistic and ensure that all relevant information and services are action by the RNZAC as our FAI representative. 1.2 Maintain direct communication with FAI by appointing suitable persons to represent the Association either by direct participation on CIAM or as a Technical Representative on the various sub-committees. 1.3 Arrange regular meetings between RNZAC and NZMAA management to promote close association of both groups. Promote understanding, safety and operating procedures for the combined use of airfields. 1.4 Establish reciprocal communications between NZMAA and other like international bodies to increase the awareness of overseas trends and developments. Encourage competition and visits between other aeromodelling associations and clubs. GOAL 2 Maintain good liaison with Government Departments and Local Authorities to ensure that the Sport is recognised and facilitated. Monitor Rules and Regulations to ensure that the sport is not disadvantaged or over regulated by Laws and Rules. Strategies 2.1 Maintain regular contact with the Civil Aviation Authority of New Zealand, Airways Corporation, Aviation Federation of New Zealand and Airfield user Groups to ensure that regulations encourage and foster model flying. 2.2 Actively promote NZMAA membership of any aviation-oriented groups or associations. 2.3 Ensure regulations for larger model weights and engine sizes are satisfactory. 2.4 Monitor the allocation or sale of Radio Control R/C frequencies. 2.5 Pursue a more formal contact with local authority associations at national level and provide advice and assistance to clubs to enable them to avoid problems or solve problems when they arise. 2.6 Pursue the recognition of aeromodelling as a sport with the Government and sporting funding agencies to gain access to funds for the Association and members clubs both at national and local level 2.7 Obtain the information and build a database on existing club flying sites, particularly for R/C to allow the Association to identify potential conflict with full size aircraft operation and other established club flying sites. GOAL 3 Pursue an active public relations policy by actively promoting the Association and the Sport of Model Aviation within the associations resources. Strategies 3.1 Appoint a Public Relations Officer whose duty is to actively promote the Association, member clubs and sport through all forms of media. 3.2 Encourage clubs to promote the national body and thus the sport at every opportunity in particular by using the NZMAA logo on all stationery, newsletters, publicity material and advertising. 3.3 Limited advertising to direct support of national modelling events such as, The Nationals, international events and modelling events of significant public exposure. 3.4 Promote the Association's policies, goals and achievements to the members by producing an effective and high quality magazine to ensure that communication is maintained with members on matters affecting the Association, members and the sport. 3.5 Reduce the risk of adverse publicity due to noise or unsafe flying by setting mandatory National maximum noise levels and safety procedures and requiring that all clubs enforce them. 3.6 Provide clubs with a promotional kit to be used for the promotion of events and club services so as to gain more membership. 3.7 Encourage clubs to hold rallies which are primarily targeted at the public for the promotion of the sport. GOAL 4 Set a national Safety Code for the operation of model aircraft which shall be adopted by all clubs and members in all flying activities. Strategies 4.1 Establish a National Safety Code to be applied at all levels and within all disciplines both at club level and private (individual member) flying events/activities. 4.2 Reduce radio interference by informing clubs on Radio Control Frequency regulations to allow them to better police the model R/C bands. Require that that all clubs have in use an effective system and procedure of radio frequency control. 4.3 Provide access to radio frequency monitoring equipment to assist in running rallies and competitions. 4.4 Reduce accidents by making clubs and members aware of the importance of complying with the safety code and frequency control system. GOAL 5 Manage the affairs of the association in a versatile and efficient manner to the satisfaction of members. Strategies 5.1 Efficiently monitor the needs of the Association and its members to insure that expenditure benefits the membership as a whole. 5.2 Inform members of the expenditure required to effectively run the Association with the setting of an annual budget and allowing membership input on the figures presented. 5.3 Promote through the Area Councillors contact with clubs the importance of sending a club representative to the AGM. 5.4 Maintain an efficient council of management structure. 5.5 Within budgeting constraints in place at the time establish such procedures or measures to insure that the work load on councillors is such that they can visit flying gatherings. 5.6 Encourage those appointed to Council to commit there services for a minimum period of three years. Introduce officers to council affairs at a lower level so that experience is gained slowly. Maintain a policy of progressive advancement through Council to ensure that continuity is maintained and good use is made of the experience gained by Councillors during their term of office. 5.7 Ensure that all Councillors contribute to the running of the Association by assigning the workload fairly and evenly across all positions on Council. 5.8 Provide adequate training to officers of the Association to ensure that the affairs of all committees are conducted efficiently and cost effectively GOAL 6 Meet the needs of the membership. ? Provide a means of communication between the Association and its members. ? Establish the needs of the members and strive to provide those needs. ? Increase pilot proficiency and safe flying at all levels and in all disciplines through the use of an Achievement Scheme and promotion/use of the Safety Code. ? Encourage the specialist interest sporting groups within the Association to involve clubs more in their activities. ? Ensure that members are adequately covered against third party liability. Strategies 6.1 Ensure that the Association's magazine The Flier's World is maintained at a level which keeps members informed on Association matters. 6.2 Hold conferences at AGM's to allow for input of the members on the running of the Association. Maintain regular direct communication with clubs using the Area Councillors and where possible Undertake visits to club's and talk to members. Undertake membership surveys at least every three years to determine the services that the members require. 6.3 Increase model pilots proficiency with the establishment of an achievement scheme at all levels within all disciplines. Promoting the scheme with the awarding of individual recognition for the achievement reached. 6.4 Promote the Safety Code to all members with the aim of improving and maintaining a high level of safety conscious which is demonstrated by all members both on the ground and in the air. 6.5 Encourage the various specialist interest sporting groups to hold events at club flying sites and provide entry level events which will encourage more individual membership participation at all levels of competition 6.6 Produce a national calendar of events for rally type fly-ins and international competitions and events programmed by clubs. The calendar to be published in issue 5 of The Flier's World each year. 6.7 Provide the best possible insurance cover at the most economical rates. GOAL 7 Address the environmental issues concerning noise, and the safe flying of model aircraft in close proximity of houses and public areas. Strategies. 7.1 Introduce as mandatory that all clubs ensure that their members meet the Association's operating noise levels as set in the Noise Code of Practice and encourage clubs to introduce a policy to continue to find ways of reducing noise levels. 7.2 Investigate the methods available to effectively reduce noise levels in model aircraft and make these available to member clubs and members through "The Flier's World". 7.3 Make available to clubs equipment to measure noise so modellers can test models to ensure they meet any standards set. 7.4 Promote the Associations National Plan to Government Agencies and Local Bodies to ensure that the Association and its member clubs are seen to be taking a responsible attitude by Government in this area. 7.5 Develop and promote a Safety Code which will be mandatory on all clubs and members to comply. Develop and execute an educational plan to clubs and members on the necessity to ensure safe operation of model aircraft at all times. GOAL 8 Promote and encourage competition at International, National and Regional level. Strategies 8.1 Provide training in administration, points recording and computer skills to National administration staff to ensure an efficiently run competition. Provide and update a procedures manual for the running of the Nationals. 8.2 Establish a policy of Nationals staff being appointed for a period of three years and an on going training programme to ensure that subsequent staff are adequately trained in all aspects of the requirements for the running of National and Regional competitions. 8.3 Encourage the holding of competitions between clubs in the respective areas. 8.4 Promote participation in the NDC Competition at club level. GOAL 9 Foster relationships with National Bodies of other similar interest groups. Strategies 9.1 Have discussions with other similar interest groups which use radio control equipment at a national body level. 9.2 Promote a policy of correct use and non-interference in the allocation of radio frequencies. 9.3 Develop communication with other like interest groups and exchange information. NZMAA CLUB MANUAL Section 4 : Goals Page 4 - 1 Feb 98 RALLIES AND DISPLAYS Note: This code of conduct is issued for guidance only. The Association takes no responsibility for arrangements at particular events outside its direct control. 1. GENERAL 1.1. This code has been prepared to give guidance to organisers of, and participants in, flying rallies and in public displays which include model flying as part of a demonstration or entertainment. The code will assist the organisers in meeting their direct responsibility for the safety of spectators and nearby persons and property. 1.2. The recommendations contained herein are not intended to apply to: (a) competitive model flying events where spectators attend in the knowledge that model aircraft will be taking part in contest flying; for these events specific safety rules are included in the appropriate NZMAA competition rule book; or (b) ge eral model flying, the safety requirements for which are covered in the NZMAA Member's Handbook. 1.3. The minima stated for sites, distances maintained from spectators and competence standards required from flyers of model aircraft at rallies and displays are recommended as a result of a number of years' experience by NZMAA Officers. As there are several different types of model aircraft, they each require different facilities and site conditions for safe and effective displays. The different types will therefore be treated separately below. NZMAA Council members are available to give advice to display organisers, insurance companies, local authorities, etc., in particular cases. 2. ORGANIS TION 2.1. One person should be appointed to have overall responsibility for the event. He will need to make arrangements for the following: (b) Creating a plan. (c) Site assessment. (d) Spectator control, or in the case of any event at which model flying is part of a large function, the siting of the model flying area with respect to spectator enclosures, car parks etc. (e) Planning of flying activity and briefing of flyers. (f) Verification of flyers competence. For R/C flying, the NZMAA has introduced a proficiency scheme and this is a recommended minimum for participation in a Rally or Display. Note that all participants are bound by CAA Rules. Details of CAA Rules are in the NZMAA Member's Handbook. (g) Establishment of effective transmitter control and frequency monitoring. (h) Airworthiness and safety checking of all model aircraft and equipment to be flown in the rally/display. (i) Verification of NZMAA membership, which will ensure that participants have third party insurance cover. (j) Liaison with police and local authorities, or, in the case of model flying aspect of a wider function e.g. fetes, traction engine rallies, etc., written notification to the function organisers of any special requirements. 3. CREATING A PLAN 3.1. The Purpose of the Event. Most rallies are run for non competitive modellers to enjoy a weekend together. These rallies are set up to satisfy the needs of modellers rather then spectators. A display may be held to promote aeromodelling, raise funds for a project or in support of other organisations. The primary purpose should be kept in mind as the event is planned. 4.2. Setting Objectives. The organiser must determine what he wants to achieve by running the display or rally and so set his objectives.These may include: ? Profit ? Publicity for aeromodelling ? Member drive ? Provide a Fly-in for the benefit of the modellers 4.3. Financial Plan. Having decided on the objectives it is now necessary to create a financial plan to achieve those objectives. The plan must be realistic and not over estimate income. If no previous experience is available to go by start small and build up. The financial plan should consider: (a) Income ? Gate takings ? Sponsorship ? Donations (b) Expenditure ? Prizes ? Hire of grounds ? Hire of toilets ? Hire of public address system ? Gatekeeper's fees ? Hire of tent for radio transmitter pound ? Hire or purchase any other equipment 4.4 Sponsorship. Sponsorship for a rally can make or break the event. It is necessary to ensure you have something to offer a potential sponsor before making an approach. Make a list of what you can offer a sponsor and what you want in return. After coming to an agreement with the sponsor review the agreement to ensure both sides are getting a fair deal. Then put the agreement in writing and send it to the sponsor. This may help to eliminate any disagreement later. 4.4. Organisation. The organiser should himself preferably be an experienced flyer of the type(s) of model aircraft being used at the rally/display, but in any case must be thoroughly familiar with the operating characteristics of the aircraft taking part. He is responsible for the postponing or canceling all or part of the display in case of adverse circumstances likely to cause a hazard to safety. It is also his responsibility to ensure that minimum nuisance is caused, and that no unauthorised flying takes place. A person should be delegated to look after each of these aspects : ? Overall Controller ? Flight Control Officer ? Models inspection ? Food ? Compeer ? Grounds persons/Pit Marshall ? Safety Officer ? Frequency control ? Parking attendant 5. SITE ASSESSMENT 5.1. Control Line. The flying area should be substantially flat. The aircraft are tethered and fly in a circular path; the minimum radius of the area required is the maximum control-line length to be used during the display (usually 20 metres), plus 13 metres. A 3 metre diameter circle should be marked in the centre of the flying area (emulsion paint is recommended for this purpose), and pilots should ensure that they do not leave this circle while flying. Under no circumstances should the boundary of the flying area be less than 50 metres from any overhead cables or masts supporting such cables. 5.2. Radio Control. The ideal minimum area for take-off and landing is 100 x 40 metres, with the 100 metre direction substantially parallel to the prevailing wind direction. An alternative "crosswind" strip should also be prepared. To the up-wind and downwind sides of this area there should be no spectators, parked or moving vehicles, or other obstructions within 150 metres of the boundaries of the take-off and landing area. Specific attention shall be paid to the possibility of turbulence caused by nearby tall buildings, trees, marquees, etc. The site should be positioned so that all flying can take place without car parks and spectator areas being over flown. All events within controlled airspace, within 4km of an aerodrome or where flight of over 400 feet above ground is anticipated, must have the appropriate CAA clearance (see NZMAA Member's Handbook). NOTAM or Danger Area applications must be processed well in advance of the event. 6. SPECTATOR AND CAR PARKING AREAS 6.1. Control Line. Spectators are to be behind stout rope barriers or similar restraints surrounding the flying area, and sufficient marshals should be available to control them. 6.2. Radio Control. Spectators are to be behind a rope or other barrier located parallel to the take-off and landing direction. They should thus be on only one side of the flying area for radio-controlled aircraft. If the distance between the parallel spectator areas is at least 300 metres there may be two areas, one each side of the display axis, in which spectators are retained. In no circumstances should take-off or landing be performed towards or over spectator or car park areas. 6. SAFETY AND CONTROL REQUIREMENTS 6.1. Model, control-lines, handle and safety straps shall be subjected to the pull test specified for the type of aircraft in the NZMAA contest rule book before each flight, and visually examined for damage. All helpers in the control-line flying area shall wear safety helmets. 6.2. Before a model can fly it should be inspected. As a minimum, the inspection should be in accordance with the NZMAA Member's Handbook and if there is any doubt over model safety it is to be grounded for the event. All models passing inspection should have an indicator (unique sticker) attached to the model. For small models this inspection can take place at a central location but for large models it should be done in the pits where the model is located. 6.3. A maximum of five R/C models should be in the air at any time. This should be monitored by the Flight Control Officer on the flight line at all times. No one should fly without his permission. 6.4. Circuit flying must be enforced unless the Flight Control Officer has given permission for a specialised demonstrations or individual aerobatics. 6.5. If any full size flying is to occur on the same site the safety officer must be in touch, preferably by radio, with the controller of the full size aircraft operating out of the aerodrome. 6.6. All flyers should stand within voice range of each other preferably in a marked pilot's box approx. 10 metres by 6 metres. 6.7. A simple set of safety rules needs to be produced, but even a simple set of rules may not be read immediately by everyone, so a pilot's briefing should be held each day of a meeting. 6.8. All control functions shall be checked before each flight with the engine at full throttle and also stopped. All power-driven aircraft flown at displays shall have throttle or R/C engine cut-out control. Particular attention shall be paid to the state of both transmitter and receiver batteries; if dry batteries are used they shall be fresh at the start of each display. If rechargeable they shall be fully charged at the start of the display. 6.9. No flying will take place if the surface windspeed exceeds 25 knots, or if the visibility is less than 500 metres. 6.10. No aircraft should be flown within 30 metres of spectators and no turn should terminate with the aircraft on a heading towards the spectator enclosure. Wherever possible the pilot shall position himself so as to be between the spectators and the model. 6.11. No aircraft that suffers heavy landing shall be flown again until declared safe without reservation by the person responsible for the Safety Officer. 6.12. Frequency Control. Every transmitter when not in use must be stored in the transmitter pound. The standard NZMAA Fequency control system should be enforced. i.e., When the Tx is not in use, a personal (with name of pilot on it) peg is attached to the transmitter. To fly you can remove your peg from the transmitter and put on the peg board in place of the channel peg which is attached to your transmitter. 6.10.1. At least one frequency monitor should be operated throughout the display and for half an hour before flying commences. Monitors are available through the NZMAA Council Area Representatiuves. The number of frequencies in use must be limited to the recommended NZMAA list. At the planning stage, enquiries should be made to ascertain whether any hospitals, industrial complexes, military or public service establishments in the vicinity may use radio equipment or any other electronic or electro-mechanical devices likely to cause interference on the radio frequencies to be used during the display. If there is felt to be any risk of this, then no flying on those frequencies may take place. If any radio interference is suspected during flying all models shall be landed immediately and no further flying may take place until the interference source is identified and eliminated. Strict control of transmitters shall be enforced: the peg-board system for identification is mandatory. 7. GENERAL 7.1. It is important that a written description of arrangements for the model flying programme be circulated in advance to all people running the display or rally. This should be reinforced and, if necessary, updated by a further oral briefing on the day of the display. NZMAA CLUB MANUAL Section 5 : Rallies and Displays CAA Requirements 1. NOTAMS 1.1. The NOTAM is to be used to advise CAA if you wish to operate above 400ft AGL, for a specific event over a short period of time thus complying with CAA Rule 101.207 (2). It is not to be used to apply for an authority for your club to be granted a permanent increase in height above 400 feet, this is to be done by applying for a DANGER AREA and a different form and procedure is to be used for this. 1.2. This form is to be faxed to the NOTAM office at least 24 hours before you wish to have the NOTAM active. 1.3. The ability of clubs to issue NOTAM's is new and a privilege we could lose if abused, so it is very important sensible about the altitude requested and the time frame. 1.4. Normally the time frame would be for the length of an event. An altitude up to 2000ft is reasonable, but if only say, 800ft, is required request, say, 1200ft to allow a safety margin. 1.5. You can only have a NOTAM issued and so operate above 400ft if you are in uncontrolled airspace, i.e. clear of class C, D, or E airspace and at least 4km from an aerodrome in the Visual Flight Guide. You may not request an altitude if this altitude would take you into controlled airspace. If you are in doubt about weather you are in controlled airspace contact Lloyd Dickens, evening on (04) 4797349 on voice or fax, or your local control tower if one is available. 1.6. It is wise to advise any other local airspace users like local aeroclubs of the NOTAM. Preferably contact them before having the NOTAM issued . After all, you may wish to get a danger zone set up and the airspace users must to consulted then anyway. This process can be done by phone if a fax is not available to you. 1.7. The issuing of the NOTAM does not stop full size aircraft entering the area. When flying above 400ft always use an observer and always descend away from full size aircraft. 2. FILLING OUT THE NOTAM FORM Part 1 Aerodrome /Organisation name Club name Aerodrome operator Leave blank Contract person The person who can be contracted Telephone Contracts telephone number(s). The NOTAM office may want to contract you before issuing the NOTAM, Air Traffic Control after it comes into effect. Fax If available AFTN Leave blank Part 2 This information will be edited and formatted by the NOTAM Office, and issued as the NOTAM. Use local time for all dates and times. The NOTAM Office will be responsible for converting these to UTC. Item A Leave location indicator blank Tick one box to indicate if the request is for either new, replacement or cancellation NOTAM. If the request is for either replacement or cancellation, enter the NOTAM number of the NOTAM being replaced or cancelled. This number will have been issued with the previous NOTAM. Item B Enter the local month, day and time the information will be effective from. Item C Enter the local month, day and time the information will be effective until. The period between items B and C cannot be more than 90 days but suggest make it for the event only. Item D if the information is to be effective for specific periods within the times shown in Items B and C, specify the local times and dates within that period. e.g., 1 APR - 1 0 APR inclusive, effective from 0800 until 1300. Item E Enter a plain language description of the information. Do not use abbreviations. Give the purpose, model aeroplane operations, location, distance and direction from a major land mark like a town, the maximum altitude (above ground level) you wish to operate to. For example Model aeroplanes will be operating from a model flying strip 5km North West of Martinbrough beside Te Marie Rd, (41 10 48.244 S, 175 23 40.940 E) to an altitude of 1500ft. for a radius of 1km between 0900 until 1700 on 30 August 1997. Item F Leave blank Item G Maximum altitude requested Part 3 The information detailed in Part 2 must be declared as accurate. 3. SAMPLE NOTAM REQUEST FAX TO: International NOTAM OFFICE (03) 358 9192 NOTAM Request Form For assistance phone (03) 358 1688 Aerodrome/Organisation name Club Name "of New Zealand Model Aeronautical Association" Aerodrome Operator __________________________________________________ Contact person _Jim Jones, Club Secretary Address __22 Brown St, JEDBOROUGH Telephone _04/ 234 5678 Fax _04/ 234 5679 AFTN ________________ Date_22_/_06__/_97__ Time __0830am_________ A) Location indicator NZ __ __ NOTAM containing new information ? NOTAM replacing a previous NOTAM ? Number __________/____ NOTAM cancelling a previous NOTAM ? Number __________/____ B) Valid from: _October__ month __26th________ day ___0800______time C) Valid to: ___October__ month __27th________ day ___2100______time D) Time schedule ___________________________ E) Text (Plain language description) Model aeroplanes will be operating from a model flying strip 5km North West of Martinbrough beside TeMarie Road, (41 10 48.244 S, 175 23 40.940 E) to an altitude of 1500ft for a radius of 1km between 0900 until 1700 on the 26th October 1997 and 27th October 1997 F) Lower limit _______________G) Upper limit ____1500ft____________ The information in this NOTAM Request is authorised for promulgation/declared as accurate. Name: _________________________ Signature: _________________ 4. APPLICATION FOR DANGER AREAS 4.1. In the new CAA rules Part 101.207, provision is made for Clubs to apply to CAA for Danger Areas so that radio controlled model aircraft may be flown above the present maximum altitude of 400ft. This brochure gives guidelines for making an application. Note: The provision applies only to models flown in Class G airspace (uncontrolled airspace) and to airspace more than 4km from an aerodrome boundary as published in the Visual Flight Guide of the NZAIP. This means that even if no Control Zone exists at ground level where your strip is, you will not be able fly up to such an altitude that you enter a control zone above you. 4.1.1. What is a Control Zone? A Control Zone is a piece of airspace where aircraft are positively controlled by Air Traffic Control (at present Airways Corporation). Control zones are like an inverted wedding cake with the centre over a controlled aerodrome. The first layer of the cake may go out at ground level to 20km from the aerodrome. The next layer starting anywhere between 1500ft and 2500ft from the surface may go out to 50km from the aerodrome. As each aerodrome is different it is necessary to check your own area. 4.1.2. How do I know where the Control Zones are? Most clubs within 10 to 20km of a controlled airport need to check where the control zones are in relation to their flying strip. You should either approach your local Control Tower Manager or contact: Lloyd Dickens, 27 Gaya Grove, Ngaio, Wellington. Ph/fax (home) (04) 479 7349. Before deciding what maximum altitude you wish CAA to allow you to fly models to, you will need to ensure you know where the closest Control Zones are. To be certain you can contact Lloyd. 4.1.3. Is possible for a model club to get a danger area established? The answer is definitely yes. In the Auckland area models are being flown within 8km of Auckland International airport and up to 1500ft in a danger area established by CAA. Similarly, the Palmerston North Aeroneers have a danger area established. Note: CAA does not wish to issue danger areas unless the site is used regularly. For sites that are not used egularly have a NOTAM issued. 4.1.4. What does a club do to get a Danger Area? a. Ensure you know where Control Zones are. b. Consult with your local airspace users. This is the critical stage and if done badly will lead to increased CAA charges or a rejected application. You must discuss with all local users or local potential users of the airspace; these are the local aeroclub, glider club, hang glider club, microlight club, top dresser Companies. Get agreement if possible to the location and altitude you wish to operate to. This agreement preferably should be in writing. c. Fill in an attached form. "Application for designated routes, points or airspace under CAR Part 71 or special use airspace under Part 73". (Details attached) d. Send form to the Secretary, NZMAA (address below) with a cheque to "New Zealand Model Aeronautical Association (Inc)" for $166.25 (one hour's charge by CAA), as a deposit on CAA charges. This form will be sent to Lloyd Dickens who will check it and process it through CAA. He will also keep an eye on the charges incurred by the club and advise if they are exceeding the deposit paid. In most cases the amount sent should cover all charges and there could well be some refund. 4.1.5. Can we deal with CAA direct? Yes you can. However, you will not benefit from the experience of Lloyd and the other NZMAA clubs by dealing with CAA direct and you may well end up paying more due to that inexperience. CAA has advised that it would be easier for them to deal with one point of contact and they are keen for all aeromodelling applications to go through one person to ensure consistency. Instructions for completing the CAA Danger Area Application Form (Note:Copy of Form in Annex A of Club Manual) Application for designated routes, points or airspace under CAR Part 71 or special use airspace under CAR Part 73 1. Organisation Details (a) Your name and position in Club. (b) Your Club name. (c) Leave blank. (d) Leave blank. (e) Club address. 2. Reason for Application (a) "Model Aeroplane Flying" 3. Controlling Authority, Using Agency or ATC unit. (a) Club Name. (b) Club Contact name. (c) Telephone and/or cell phone number. 4. Requested Designation, dimensions and Timing (a) "Danger Area". (b) "Permanent". (c) "Daylight hours" or between hours (state whether NZST, NZDT or UTC). (d) Name of location, nearest town or distance from a feature or town. (e) Include a map with the site marked on it, preferably on a 1:50,000 map. (If in doubt contact Lloyd Dickens who can provide a suitable chart. Do not worry about the longitude and latitude.) (f) "Surface to xxxxft." (where xxxxft is the maximum altitude you have negotiated with airspace users.) 5. Consultation and other information. (a) "Copies of letters from airspace users consulted are attached". (Also list those spoken to but who have not responded with a letter.) (b) Leave blank. (c) Leave blank. 5. CAA RULES Introduction: The following is an excerpt from the CAA Rules 101 governing the operation of Model Aircraft and other activities as listed in 101.1. For ease of reading the matters pertaining to the operation of Model Aircraft have been taken from Rule 101 and are published in this document for the use by Clubs affiliated to the NZMAA. A full copy of the Rules can be obtained from CAA. Subpart A - General 101.1 Applicability This Part prescribes rules governing the operation of- (1) moored balloons and kites: (2) free balloons: (3) rockets: (4) odel aircraft: (5) gyrogliders and parasails. 101.3 Definitions In this Part: Aerodrome means an aerodrome that is promulgated in the current Visual Flight Guide of the NZAIP: Controlled aerodrome means an aerodrome at which air traffic control service is provided to aerodrome traffic: Control line model aircraft means a model aircraft primarily controlled in flight by a single or multiple wire system operated by the person flying the aircraft and restricted to circular flight about a central point: Free flight model aircraft means a model aircraft with a maximum wing loading of 62 g/dm2 (20 oz/ft2), with a flight path that, once launched, is uncontrollable: Model aircraft means a pilotless aircraft with a gross mass of between 100 g to 25 kg and includes- (1) control line model aircraft: (2) free flight model aircraft: (3) radio controlled model aircraft: Radio controlled model aircraft means a model aircraft that is primarily controlled by radio signals from a remote transmitter being operated by a person: Shielded operation means an operation within 100 m of a structure and below the top of the structure. 101.5 Registration The requirements in Part 47 shall not apply to moored balloons, free balloons, rockets, kites, model aircraft, parasails, and gyrogliders. 101.7 Restricted, military operational, conditional, and danger areas (a) No person shall operate a moored balloon, kite, free balloon, rocket, model aircraft, gyroglider, or parasail within a restricted area designated under Part 73 unless that person has the approval of the controlling authority specified for the area to do so. (b) No person shall operate a moored balloon, kite, free balloon, rocket, model aircraft, gyroglider, or parasail within a military operational area designated under Part 73 unless that person has the approval of the controlling authority specified for the area to do so. (c) No person shall operate a moored balloon, kite, free balloon, rocket, model aircraft, gyroglider, or parasail within a conditional area designated under Part 73 unless the operation can be conducted in accordance with the conditions specified for operations in that area. (d) No person shall operate a gyroglider or parasail within a danger area designated under Part 73 unless that person has established that flight in the area will not adversely affect the safety of the flight. [Until Part 73 come into force, restricted and danger areas are prescribed in Part 191 101.9 Low flying areas A person shall not operate a moored balloon, kite, free balloon, rocket, model aircraft, gyroglider, or parasail within a designated low flying area prescribed under Part 73. [Until Part 73 comes into force, low flying areas are prescribed in Part 19] 101.11 Controlled airspace A person shall not operate a moored balloon, kite, free balloon, rocket, model aircraft, gyroglider, or parasail in controlled airspace without prior authorisation from the ATC unit responsible for that airspace. 101.13 Hazardous operations A person shall not operate a moored balloon, kite, free balloon, rocket, modelaircraft, gyroglider, or parasail in a manner that creates a hazard to aircraft or to persons or property. 101.15 Dropping of articles A person operating a moored balloon, kite, free balloon, rocket, model aircraft, gyroglider, or parasail shall not allow any object to be dropped in flight if such action creates a hazard to other persons or property. 101.17 Exemptions The Director may exempt a person from any requirement in this Part in accordance with Part 11. Civil Aviation Rules Part 101 Subpart E - Model Aircraft 101.201 Applicability This Subpart prescribes rules governing the operation of model aircraft. 101.203 Control line model aircraft No person shall operate a control line model aircraft with a single or multiple wire system longer than 30 m. 101.205 Aerodromes (a) With the exception of a control line model aircraft, no person shall operate a model aircraft on or within 4 km of- (1) an uncontrolled aerodrome, unless- (i) it is undertaken in accordance with an agreement with the aerodrome operator, and (ii) in the case of a free flight model aircraft, it is launched downwind of an active runway, and (iii) in the case of a radio controlled model aircraft, it is operated at a height not exceeding 400 feet AGL, and each pilot has an observer in attendance while the model aircraft is active in the air; and (2) a controlled aerodrome, unless it is operated in accordance with an authorisation from ATC; and (3) any aerodrome, unless- (i) the person is the holder of, or is under the direct supervision of the holder of, a pilot qualification issued by a model aircraft association approved by the Director; or (ii) the person is under the direct supervision of a person appointed to give instruction in the operation of radio controlled model aircraft by a model aircraft association approved by the Director. (b) A person shall not operate a model aircraft- (1) on or over any active aircraft movement area of an aerodrome; or (2) on or over any active runway strip area. 101.207 Airspace Each person operating a radio controlled model aircraft more than 4 km from an aerodrome boundary and above 400 feet AGL shall ensure the operation remains clear of Class C, D, or E airspace and shall- (1) operate in a danger area designated for that purpose under Part 73; or (2) provide the following information to the New Zealand NOTAM office, at least 24 hours before the operation: (i) their name, address, and telephone number: (ii) the location of the proposed operation: (iii) the date and time and duration of the proposed operation: (iv) the type and number of aircraft: (v) the maximum height AGL proposed for aircraft operation. [Until Part 73 comes into force, airspace is designated under Part 19] 101.209 Meteorological limitations Except for control line model aircraft, a person shall not operate a model aircraft- (1) in any area where the ground visibility is less than 3 km; or (2) in any area where the cloud base is at a level where a model aircraft is unable to be operated- (i) in sight of the operator; and (ii) beneath the cloud base at all times. 101.211 Night operations With the exception of control line model aircraft, a person shall not operate a model aircraft at night unless the operation is- (1) indoors; or (2) a shielded operation. 101.213 Right of way Each person operating a model aircraft shall ensure it gives way to, and remains clear of, all manned aircraft on the ground and in flight. 101.215 Radio controlled model aircraft A person shall not operate a radio controlled model aircraft with a gross mass of between 15 kg and 25 kg unless the aircraft is constructed and operated under the authority of a model aircraft association approved by the Director. NZMAA CLUB MANUAL Section 6 : CAA Requirements Page 6 - 1 Feb 98 NZMAA CLUB MANUAL Section 6 : CAA Requirements Page 6 - 12 Feb 98 1. INTRODUCTION 1.1. Model aircraft flying provides enjoyment for many. It can also create noise, some of it unavoidable, which is not part of that enjoyment and may annoy or disturb others. The purpose of this Code of Practice is to describe how such annoyance or disturbance may be minimised so that the activity may be pursued in a reasonable and considerate manner and co- exist peacefully with other pursuits. 1.2. This voluntary Code of Practice does not in itself define or describe offences or have the force of law. It is intended to be of assistance to local authorities, district courts and planning tribunals in the exercise of their powers and functions under the provisions described in the following paragraphs, and in reaching formal agreement with model flying clubs on methods of noise control. The Code of Practice cannot however override any restrictions or requirements imposed under those provisions. 1.3. This document shall not preclude a noise control officer or any other person from taking enforcement action under the noise control provisions of the Resource Management Act 1991. 2. USE OF THIS DOCUMENT 2.1. This Code of Practice contains guidelines which, if followed, should ensure that undue disturbance is avoided in most circumstances. Its terms are not intended as hard-and-fast rules to be applied to every site; local circumstances differ, and more stringent or less stringent controls may be appropriate in individual cases or on the same site over the years. (a) Where a site has been lawfully used for model aircraft flying for some years without causing complaint, the Resource Management Act allows for that use to continue unless circumstances such as the character and intensity of use increases significantly and disturbance is caused as a result. (b) Where complaints have been received about existing sites, the code is intended to guide local authorities, model flyers and others on the way in which intensity and manner of use may be adopted to allow the use to continue, if possible, without causing further disturbance. (c) Where the use of a new site is contemplated, the code may be use to determine, before use starts, what constraints may be necessary to avoid a nuisance. In both this case and that of an existing site which has caused complaints, it is recommended that the model flyers, the local authority and the near neighbours of the site should discuss, in the light of this code, any limits or restrictions which might he necessary to prevent undue disturbance being caused by noise. Prior consultation on site selection and use can, in most cases, avoid future conflicts and misunderstandings. Since clubs can often exert very effective control over the type and manner of operation of model aircraft on a site, it is recommended that, wherever possible, those wishing to operate model aircraft should join or form a club to arrange their activities responsibly. Such clubs should then be given every encouragement to concentrate their activities on the most suitable-sites. 3. DEFINITIONS: 3.1. In this Code the following definitions apply: (a) 'The Act' The Resource Management Act 1991. Words and expressions that are defined in the Act have the same meaning in this Code unless otherwise defined in a particular context. (b) 'Model aircraft' There are many types of model aircraft and several of these are either silent or powered by rubber or electric motors, noise from which is insignificant. This Code is not concerned with them and in it the expression 'model aircraft' means only a flying machine which owing to its size, is not capable of carrying a human being and which, being powered by an internal combustion engine, can give rise to a significant noise. (c) 'Noise measurement' and 'dB(A)' These refer to sound measured by means of equipment complying with compliance IEC specification type 1 but at least type 2 specification (for sound-level meters), using the A-weighted response and with the noise meter set to fast response. Details of the appropriate method of measurement are given later. (d) 'Noise-sensitive premises' Any premises, including surrounding gardens etc., used as a dwelling, hospital or similar institution, school in school hours in term time or at other times when in use), or place of worship (during recognised times and days of worship or used for any other purposes likely to be effected by an 1ncrease in sound level). (e) 'Flying site' Any premises used for flying of model aircraft. (f) 'Point of launch' The position of the operator, in the case of controlled models, or the point at which the model is released for flight in the case of free flight models. (g) 'Free flight model' A model whose flight path is predetermined but which is not under the direct control of any person during its flight. (h) 'Controlled model' A model whose flight path is under the direct control of the operator at all times. (i) 'Muffler' A device which, when fitted to a model aircraft engine, has the effect of significantly reducing the noise emitted. 4. GENERAL 4.1. It is not the concern of the Code to go into detail of the various types of powered model aircraft. They may, however, be divided broadly into two types: (a) 'Limited engine-run', where the engine runs for a short time, seldom more than 10 seconds, to raise the model into the air, the rest of the flight being silent as the model glides down. These models are normally of the free flight type. (b) 'Continuous engine run', where the engine may run for the duration of the flight and the model is controlled. The method of control may be flying the model on lines ('control line aircraft') in which case quite small premises such as recreation grounds and playing fields will allow adequate space. Alternatively, the control may be by radio and those models ('radio controlled aircraft') range over a greater area and are commonly flown from large recreation grounds, parks and similar public spaces as well as private premises. They can, however, be operated from quite small areas. 4.2. Model aircraft with continuous engine runs are in general more likely to give rise to a disturbance than types with limited engine run because the engine operates for longer periods. 5. OPERATING GUIDELINES FOR REDUCING NOISE 5.1. The most effective and fundamental way of avoiding disturbance is to cut down the noise at source. Like other internal combustion engines, those in model aircraft create a certain amount of unavoidable noise. It is possible however to reduce unnecessary noise by use of a properly designed muffler. The engines used are all basically the same and may normally be fitted with a muffler without undue reduction of operating power. 5.2. It is recommended that: (a) Model aircraft should be fitted with a muffler, wherever this is practicable, also should be fitted with soft engine mounts, and a propeller that minimises noise from this source, consistent with satisfactory performance. The exception being the case of competitive flying as described in (b)(i) and (b)(ii) below. (b) The exception referred to in sub-paragraph (a) is a case where: (i) the operator is taking part in regional, national or international competitions; or (ii) the operator holds a current competition licence issued by the NZMAA and is practising for competitive purposes at times and on sites approved by the NZMAA; or, where distance, natural or other barriers or a high ambient noise level make a noise nuisance highly unlikely. 5.3. Where substantial disturbance is caused by operating unmuffled model aircraft at any site, unmuffled flying should not be permitted to continue. Provided that intolerable disturbance would not be caused, muffled flying could be allowed to continue from the site at least for an experimental period agreed to by all parties to see whether it could continue, having regard to the nature of its surroundings, without causing a nuisance. 5.4. In the event of a noise complaint being received, the club operating at the site should immediately consult the complainant and seek a solution to his or her concerns. 5.5. Each club operating on a site should appoint a site manager whose responsibility shall be to ensure that the site is managed so as to eliminate the possibility of noise complaints and to see that the site is operated in a responsible and sensible manner. 5.6. All sites should be operated so as to achieve a sound level not exceeding 50dB(A) at the nearest residential or sensitive site boundary. Measurement and assessment of noise at the nearest residential boundary should be in accordance with New Zealand Standards NZS 6801:l99l and NZS 6902:1991. 6. REDUCING NOISE AROUND SENSITIVE PREMISES 6.1. Because of the technical limitations on controlling noise emitted from individual model aircraft, additional precautions may be necessary to limit the model flying noise heard by neighbours. The following factors are relevant: (a) separation distance (b) times of operation (c) numbers of model aircraft in operation simultaneously (d) manner in which the model aircraft are flow (e) barriers between flying sites and noise sensitive premises It is recommended that the combination of these factors appropriate to a site should be agreed between the local authority and those representing the model flyers. Not all sites will need requirements or restrictions under all these heads. Wherever possible, local practical tests should be made by the local authority and the model flyers in order to determine reasonable limits for the overall noise from a site, these then being translated into limits on emission from each model, the number of models flown at one time, and the minimum distance from noise- sensitive premises. 6.2. If circumstances change, it may be appropriate to review and amend the terms of the agreement, for example where the emission levels of models decrease markedly, or where a new or different club assumes responsibility for model flying from a site. 6.3. Separation distance. Even when muffled, a model aircraft may still sound noisy, and should not be flown too close to noise-sensitive premises. The minimum distance from such premises at which a model aircraft should be flown depends on the exact nature of the premises and the surroundings. (a) Where no direct supervision (e.g. clubs) of flying is possible, it is recommended that the following should apply: (i) the point of launch of control line and model aircraft with a limited engine run should not normally be closer to any noise-sensitive premises than 300 metres; (ii) the point of launch of radio controlled models with continuous engine run (which ranges over a greater area) should not normally be nearer to any noise-sensitive premises than 500 metres; (b) Where more detailed supervision and control may be exerted (e.g. by clubs) and other factors - (e.g. noise emission levels) can be varied to compensate if necessary, separation distances may be more flexible and be related to the time of day and type of surroundings. However, model aircraft should only very exceptionally be allowed to fly closer to any noise-sensitive premises than 200 metres. 7. TIMES OF OPERATION 7.1. The hours of flying have an important bearing on the likelihood of disturbance; the type of model is less important since it is the existence of the noise rather than its intensity, or degree of continuity, which causes disturbance, if the hours of operation are unreasonable. Generally the points of launch and closest approach of model aircraft should not be as near to noise-sensitive premises as suggested in 6.3.at the times of day and days in the week when people consider that they have a particular right to peace and quiet in and around their homes; special problems may arise at weekends when noise from model flying may conflict with other quieter pastimes. 7.2. The times of day and days of the week when any model flying noise is unacceptable will differ between areas and are a matter for local determination. In general however it is recommended that where detailed control of numbers and separation distances is not possible, or is inadequate to avoid substantial disturbance at the more sensitive times, flying should not be allowed outside the hours of 9am to 7pm on weekdays and l0am to 5pm on Sundays and statutory holidays. Longer hours may be possible in the evening if control can be exercised, e.g. by a club or site owner, and disturbance would not be caused. 7.3. If more than one site is available within reasonable distance, annoyance suffered by any individual may be minimised by alternating use between the sites; e.g. using one on Saturday and the other on Sunday. It should be borne in mind that some sites may be available to model flyers only at times when other users having higher priority do not require the land (e.g. industrial premises or airfield) and this may in itself curtail the available time for flying. To be reasonably fair, limits on flying time may in such cases need to be more flexible, if this is possible without causing disturbance. 8. NUMBERS OF MODEL AIRCRAFT IN OPERATION SIMULTANEOUSLY 8.1. Two model aircraft each emitting the same level of noise may, if flown together, produce an overall noise level up 3 dB(A) above that of the individual aircraft. The disturbance caused may be greater than is apparent from this simple change, owing to increased variations in sound level. If a particular type of model cannot reasonably avoid being near the limit recommended in 5.6, it should be operated by itself unless the site is well protected, or remote, or its surroundings are insensitive to noise. Where the site is not so situated, more than one noisy model should be flown only if the distance from noise sensitive-premises can be increased. 9. BARRIERS BETWEEN FLYING SITES AND NOISE-SENSITIVE PREMISES 9.1. Topographical Features such as hills can afford protection against sound, as can large buildings. Where it is possible, and on balance likely to lessen disturbance, flying sites should be chosen to take advantage of these, and less stringent minimum distances may then be practicable without risking undue disturbance. It should be noted however that belts of trees, unless dense and wide, have little attenuating effect on noise. 10. MODEL AIRCRAFT NOISE IN OTHER NOISE-SENSITIVE AREAS 10.l. People may be disturbed by noise from model aircraft in the countryside as well as indoors or in their own gardens, and the peace and quiet of rural areas should be respected. In addition there may be some urban open spaces, such as ornamental parks or children's play areas, where model flying would be inappropriate and should not take place at all. Nature and wildlife reserves, country parks or other countryside areas where people go to relax in quiet and peaceful surroundings, should also be avoided by model flyers. Preferably, model flying in country areas should be confined to specified locations where suitable provisions have been or can be made with the agreement of local farmers or landowners, and where the risk of disturbance is relatively slight. 10.2. Most animals whether wild or domesticated, are probably not unduly worried by model aircraft noise, it can however be distressing to some at sensitive times, for example to mares when in foal, sheep at lambing time or birds in the nesting season. It is recommended that model flying clubs or representatives should discuss with the owners of surrounding land, or local wildlife preservation bodies, any times and places where animals are likely to be unusually sensitive and would benefit from a temporary suspension or reduction of model flying activity. 11. MAJOR EVENTS 11.1. From time to time major flying events are held, which are of interest to large numbers of participants and spectators. It is likely that such an event will mean a temporary intensification of use of a site. In considering the desirable scale and frequency of such events at any site, the organisers and the local authority will be able to use the provisions of paragraphs 6 to 9 of this Code of Practice as a guide. It should be borne in mind that higher levels of noise resulting from occasional short intensification of use, may be more acceptable than the same levels of noise would be if they arose regularly and frequently. If the site is well chosen and prior consultation with the local authority and local community takes place, serious disturbance need not be caused. 11.2. The organisers should ensure that unnecessary noise is kept to the minimum where disturbance is possible, and should limit ground running of engines, which can add appreciably to the overall noise level. 11.3. The organisers of any projected major model flying event should notify the local authority in advance of their intention to hold the event, they should also be expected to publicise it locally well in advance, giving a clear estimate of the date, time and expected duration of the event. NZMAA CLUB MANUAL Section 7 : Minimisation of Noise Page 7 - 1 Feb 98 Introduction: The following represents both a curriculum, and a guide to instructors which, if followed, should produce competent pilots in minimum time, and with minimum effort. While individual instructors may find variations useful, most will find it advantageous to try the methods listed. The order listed is also important as one area of exercise is designed to lead the student logically to the next. This Guide has been adopted for use by the NZMAA with kind permission of RCAS (Australia). (C) 1988 RCAS 1. ATTENTION SPAN AND OVERLOADING 1.1. It is most important to clearly establish the amount of commitment expected from the student prior to commencing his initial training. Once this has been agreed the Instructor should then also be committed to continuous and regular teaching sessions. It usually takes the average newcomer between five and six hours actual flying time to reach competent unassisted solo standard. Obviously, this varies with age, regularity of sessions and serviceability of equipment. Every effort should be made to achieve this within a six to twelve weeks period, depending on local factors and personal considerations. 1.1.1. It is necessary that the instructor be familiar with these phenomena, as he must, to be effective as an instructor, continually be aware of and monitor both items. 1.2. Most people have an attention span in an intensive situation such as flight instruction of little more than 10 to 15 minutes at best. Beyond this point nothing more is absorbed, thus continued instruction beyond this point is wasted. The instructor must learn to monitor the attention span of each student as each will have a different attention span depending on many variables, including the particular student, his disposition on the day, the stage of instruction and not least, the expertise and behaviour of the instructor. 1.3. For instance, an instructor who shouts at students should be instantly banished from all instructing as by upsetting the student he destroys the concentration and attention span of the student, thus making it impossible to carry out meaningful instruction. The student needs to be coaxed along, not terrorised! 1.4. Similarly, an instructor who talks too much can destroy the student's application to learning. He should be told what he is to do, shown what to do, if necessary, and left to do it. When he makes the same mistakes several times, then point out to him, as concisely as possible how to correct the situation. 1.5. Which leads us to overloading. This is a situation where the student is fed more information than he can handle at once, or where he is called upon to carry out more actions or make more decisions in a given time than he is capable of at the particular stage of his flying experience. A typical example is the common practice of expecting a new student to handle both elevator and rudder (or aileron) simultaneously, rather than teaching one, then the other, then combining the two. Additionally, if a model is flying too fast for the student this will lead to a shorter attention span and subsequent overloading. 1.6. Always remember - that a student who is overloaded will be confused and will lose attention and concentration. One who has passed out of his attention span will overload very easily. Thus the two are interlinked and equally crucial to effective, safe, instructing. 1.7. An example would be the student who, having flown for 10 minutes, is called on to essay his first landing. The result can well be disaster, caused by a student who is near to the end of his attention scan becoming overloaded by suddenly having the trauma of a first landing thrust upon him. In fact, the cause would really be a poor instructor who chose this moment to introduce the high workload of a landing. 2. BEHAVIOUR OF THE INSTRUCTOR 2.1. The case of the shouting instructor has already seen mentioned. The behaviour of the instructor is crucial to the whole process of learning. He must present the whole thing in a palatable attractive form. 2.2. It must be remembered that the flying student, full size or RC, is going to be in most cases. quite terrified of the whole thing. He is terrified that he will bend his new aeroplane, and terrified of making a fool of himself. There is also a good deal of apprehension to being taught by someone who obviously knows it all; someone to whom flying is easy. 2.3. Therefore, a gentle, smooth, considerate approach, recognising the terror of the student, is essential. The necessary information must be supplied by the instructor, clearly and precisely, without unnecessary verbosity, and the student allowed to get on with it. 2.4. A good instructor will rarely, if ever, have to take the transmitter from the Student in other than a controlled and anticipated way. In other words, he will not usually allow an emergency type of situation to develop. He will achieve this by close control of height and position, and by careful instruction so that the student we be properly prepared for what he is called upon to do. In the event that it becomes necessary for the instructor to take the transmitter it should be done with as little drama as possible and should never be the start of a shouting match. The aeroplane should be righted, set in a safe position, and the transmitter returned to the student as soon as possible. 2.5. A good instructor will spend very little time flying the model himself, conversely, the instructor who does fly the model much of the time himself is a bad instructor, irrespective of his other attributes. 2.6. Most instruction will be carried out in a club type of situation where there will be other people flying, standing about, etc. It will sometimes be necessary for the instructor to protect the student from the eager beaver type who will try to talk to the student while flying, often doing untold harm This type must be taken aside and a sharp word or two delivered out of earshot of the student 2.7. With all the best intentions in the world, an Instructor must not neglect his own flying skills and should take steps to make sure that he retains his own expertise by setting aside flying time for himself without the burden of anxious students awaiting further instruction. Additonally, a good Instructor must at all times fly within his own limitations because overloading and attention span can and does affect everyone to some degree. Prior to taking on a new student, it is most important to clearly ascertain his/her previous aviation/aeromodelling experience. This will give you a solid basis from which to commence an efficient teaching programme. From this you can decide just how much, if any, 'JARGON' you can use and, how much you actually need to teach. Initially keep normal jargon to a minimum, or at least, explain it as you use it; after a short period of time it will become self explanatory. 3. THE CURRICULUM 3.1. INTRODUCTION 3.1.1. From the outset it should be understood that the ultimate aim of any instructor training people to operate R/C aircraft is to turn out pupils who are capable of flying safely, and who can fit into a busy club or contest scene with a minimum of discomfort to themselves and existing club members. 3.1.2. In the past, there has been a tendency to accept a pupil as trained when he reaches a level of keeping the aircraft airborne and being able to put it down more or less upright 3.1.3. To often, these flyers, when faced with the additional workload found on busy flying fields, go into overload and the result is what appears to be unsafe or dangerous flying when in fact they simply cannot cope with the restrictions (e.g. right hand circuits, sun or pits in the wrong place etc.), noise and presence of other aircraft, and so on, because during their training they developed bad habits, such as only doing left hand circuits, flying on quiet days, and generally avoiding unpleasant situations. 3.1.4. Obviously then, it is up to the training system to prepare pupils adequately for real life situations, and this must be done from the beginning, before the bad or restrictive habits start to form. 3.1.5. Consequently, it is important to vary the pupils training so that all manoeuvres are attempted in the reverse directions, e.g. left and right hand circuits, loops and rolls from left to right and right to left. This is absolutely vital during training, for any R/C pilot who has learned only one landing approach (left hand circuits for example) can relate just how difficult it is to attempt right hand circuits in emergency situations. 3.1.6. Keeping in mind then, that care must be exercised to avoid pupil overload, the required discipline must be introduced from the beginning and in readily absorbed portions. 3.1.7. Thus it should be pointed out to the pupil from the outset, that as he eventually has to guide the aircraft into a very narrow corridor in order to land on the flying field, he will be required to work in defined areas of the sky at all times during his training, in order that he learn the control skills required, to guide the aircraft, into the landing corridor. This becomes particularly important when one realises that the average student allows the aircraft to tow him around the sky, instead of guiding the aircraft in the correct general direction. Thus pupils end up with aircraft too far down wind, over pits and generally unsafe locations. 3.1.8. Actually it is reasonable to consider the entire training sequence as a preparation for landing. When taking into consideration, just how difficult it is to arrive over the landing spot, at the correct altitude, attitude and speed, it becomes obvious that the landing approach must be automatic in response if pupil overload is to be avoided at touchdown. 3.1.9. Thus during the entire training period increasing emphasis should be placed on the pupils ability to guide the aircraft into an increasingly narrow corridor thereby enhancing his skill at arriving over the landing Circle with a minimum of strain. 3.1.10. The approach to adopt in teaching an awareness of location is to define the flight area as illustrated in fig. 1. It must be understood by the student that each flypass regardless of height or direction should be made parallel with the strip, unless otherwise called for. Forbidden Area Fig. 1 Note: Each individual club flying site will naturally have its own unique restrictions and limitations, because of the local layout. Consequently the left and right flanks and display area might have to be modified individually to accommodate these restrictions and local limitations. 3.1.11. Thus we now have a typical situation in which we have the Display Flying Area, Left and Right Flank, and the Forbidden or Pit Areas. Training can now proceed with even simple exercises to be carried out in one of the three acceptable areas. The instructor can now very easily ascertain the pupil's ability to hold the aircraft in the designated area and the pupil knows exactly what is required of him in advance of the training session. As the pupil becomes increasingly aware of his location and surroundings, this corridor should be narrowed down until at the final stages of the procedure turn training, the corridor should be precisely followed as this manoeuvre is the prelude to the landing approach, in that is contains all of the elements required in a correct approach. i.e. long straight flight, coming toward the pupil with controls reversed. 3.1.12. Time effort and care spent in the previous areas will pay handsome dividends when the first landings are attempted, as a well prepared student will find what is quite rightly accepted as the most grueling area of R/C flight training, reasonably simple, with the consequent reduction in repair times and a corresponding increase in confidence and enjoyment. 3.2. AIRFRAME CHECK-OUT 3.2.1. Sufficient time must be given to this item to ensure that the model is properly airworthy. Check engine mounting, plumbing, centre of gravity location, throttle setting, undercarriage secure, any signs of structural or covering problems which could affect flight, e.g. control neutrals and throws, presence of warps which could affect trim, battery states and range. 3.2.2. Do not take risks! Ensure that the aircraft is safe before flight. It may be practicable to lay off the job to a reliable and experienced club member, but do a final check yourself, particularly of control throws, sense and neutrals, as these, and a knowledge of any warps present will give some idea of what to expect in the air. 3.3. TEST FLIGHT 3 3.1. Fly safely! The worst sin an instructor can commit is to damage a student's aeroplane (excluding system failure). Check flight characteristics at high and low speed, stall and spin characteristics, trim accurately and check engine idle setting. Set control throws, not for your enjoyment but for the beginner. Enough elevator to flare on landing, enough rudder or aileron, whichever is the primary directional control, to control the aircraft at low speed on approach, which means usually not enough rudder to roll the model, or in the case of ailerons, 3 rolls in 7 or 8 seconds. Remember, a beginner does not want a "touchy" aeroplane, but rather one which has smooth and progressive responses which allow him to feel how much control input he is applying. You are not setting the aeroplane up for you to go hot-dogging, you are setting it for a beginner. In general, most people use too much control sensitivity. 3 .4. FIRST FLIGHT 3.4.0. Note: Dexterity training has in the past been overlooked and this has become obvious by the lack of awareness of the difficulties students face in merely handling the transmitter controls. Consequently some basic form of finger exercises should be given in order that controls be located automatically and without distraction. Too often the student is preoccupied in locating the required control instead of flying the aircraft. This is particularly important in co-coordination the double axis controls. The student should be asked to practise finger dexterity at home, rather than taking up valuable time at the field, initially with the model pointing away from the operator, then towards himself until fully familiar with the operation. Then also practice with the model pointing at various angles to and from the operator. Practice should take place using the main sticks and also the trims until fully conversant with all inputs operated in the correct sense. A useful exercise to aid this practice is to place the TX under the table so that inputs are being made without being able to see the TX Box. (In any real emergency situation, corrective action must be applied without looking at the TX.). 3.4.1. The student should be instructed in the use of the controls before the flight commences. The aircraft should then be flown to altitude high enough for safety, but not too high for the untrained eyes to see it clearly. The throttle should be retarded to about half power (correct setting depending on the particular aircraft) and the elevator trim set to maintain level flight Note: From this point on altitude control should be maintained by small, subtle, throttle adjustments. The aircraft should be positioned facing into wind, just upwind and out from the student. 3.4.1A. At this point it should be demonstrated that the aircraft will glide should the motor cut This will reduce the student's fear of the model crashing due to loss of power. 3.4.2. The student should now be handed the TX and asked to place the right thumb on top of the rudder or aileron stick whichever is the primary roll control (which will henceforth be referred to as aileron in the hope it will be such ). The instructor should stand on the student's left side and command the elevator. Note. Where a three channel installation is used (throttle, rudder and elevator), the rudder should be arranged to be controlled by the aileron stick, i.e. right hand stick when using mode 1, as it will be the primary roll control. 3.4.3. The student should now be asked to bank the aircraft gently to the left by easing the stick to the left, then to bring the wing level again. Then to the right. He should be asked to bank the aircraft, to reduce bank, increase bank, hold bank angle constant, and to hold wings perfectly level during straight flight. Note: It is important to stress that after having applied the initial control input, the main contral must be allowed to reccenter as the aircraft will continue to, e.g. roll, so long as that control is deflected. In preparation for a turn the procedure is as follows: With the aircraft flying straight, aileron on, aileron off, elevator on and hold. Opposite aileron to correct for straight flight when the turn is completed. 3.4.4. During this time the instructor must hold the aircraft perfectly level at all times with the elevator and make any altitude corrections by asking the student to "push the throttle forward 2 notches", or, pull the throtte back 3 notches", whatever is needed. These commands should be called for at quiet times when no other command is needed in order to avoid overloading. In this way use of throttle is taught without it intruding on the primary controls. 3.4.5. The correct position for a pilot to stand on the flightline, whether a student or not, is at right angles to the runway direction. He should not stand either facing towards the model or facing away from the model. Bearing in mind that a model should normally be flown in front of the pilot, not overhead or around him. 3.4.6. As soon as some competence becomes evident, the instructor should move to the right of the student, take over the aileron stick, and ask the student to place his thumb on top of the elevator stick. It is important that the aircraft be suitably positioned so that as the exercise is commenced there will be as long a period of time as possible before a turn is needed. 3.4.7. The student should now be called on to "pull the nose or the aircraft up a little with the stick" Do now allow the aircraft to approach the stall, but as point cut the reduction in speed. Now call for the nose to be returned to level flight. Then call for the nose to be pushed down a little, and again point out the increase in speed. Now ask the student to hold the nose level as you make a turn. Show him that the nose will always drop in a turn and have him hold it level as you make a series of turns, gentle at first, then steeper, then varying. Again, as soon as competence is shown move on to the next part of the lesson. Note: The order laid out here for the first flight is very important and should not be altered. As mentioned earlier the student will at this stage be very nervous. Thus it will be better to teach bank control first as this hasn't the overtones of disaster carried by elevator. Similarly 'up' is taught before 'down' so that the student will have the feel of he elevator before he tries 'down ' and will make a better job of it. 3.4.8. While it is necessary to ensure that the student has a proper grounding on each control it is also well not to dwell longer than necessary on each section. Keep it interesting and the student will remain receptive to teaching. 3.4.9. The student should now be given both elevator and aileron and will not usually experience any real difficulty in using them together. He should still be under full guidance, that is, he should be called upon to make a "90 degree turn left", "270 degree turn right" etc. He should be made to fly straight and level between turns, as this is one of the hardest things to do. 3.4.10. During this period, and all subsequent ones, it should be emphasised that the aircraft is never to be flown overhead but always out in front of the pilot, as flying overhead is dangerous due to the inability to accurately judge the pitch angle. 3.4.11. Unless wind or a difficult field precludes, it is a good idea to allow the motor to run out of fuel in the air. Have the student continue flying, keeping close control of the position of the aircraft so that the instructor can take over and land without problems. The object is to prove to the student that the loss of the motor does not mean the end of the world, and also to allow him to experience the different feel of the aircraft without the engine. 3.5. SUBSEQUENT FLIGHTS 3.5.1. As soon as turns are reasonable, the student should be introduced to flying figure eight patterns of varying sizes. This is used as an exercise in coordination between elevator and aileron.11 3 5.2. Begin with the outward figure 8 (fig. 3), and progress to the inward figure 8 (fig. 2). Tx ? Tx ? Fig 2: Inward Fig 3: Outward 3.5.3. This manoeuvre is much more difficult than the outward figure 8 as the final turn is made whilst the aircraft is crossing in front of the pupil hence he must cope with apparent control reversal as well. This manoeuvre also forms the basis of the Right Hand Circuit (and the outward left hand circuit). For this reason it is a must in any training. 3.5.4. At about this point in the training program, increasing emphasis should be placed on positional accuracy. Figure 8's being ideal for this as a definite cross-over point can be defined, and the pupil made aware of his ability to achieve cross-over accuracy. 3.5.5. Even free flying should be carried out in a designated quadrant if this can be achieved without pupil overloading. 3.5.6. As competence is established, the time has come to relax the full guidance used to date, and also to instill more confidence. To this end the student should be told that the instructor wishes him to practice turns and straight flight without the instructor's help. Stay close to the student, let him sort himself out if possible. As soon as he can look after himself move away a little - far enough not to be looking over the student's shoulder, close enough in case of emergency, and watching the model always. 3.5.7. As the student progresses to the point where he can manage on his own, albeit well up, move further away. Do not relax vigilance. Stay close enough that you can reach the TX at a run if things should go wrong. Now is the time to let the student know that you have faith in his ability, that he is doing OK on his own, by letting him know that you are not standing with him any more. Use most any pretext, speak to someone or call a word of encouragement from some distance away, anything to unobtrusively let him know that you are no longer standing over him. 3.6. PREPARATORY EXERCISE FOR TAKEOFF AND LANDING 3.6.1. With both competence and confidence becoming established, it is now time to begin an exercise at preparing the student for take-off and landing. Have him fly the aircraft in toward himself from some distance out, passing by at normal cruise altitude, and flying on out away from himself. As soon as this can be done well, keeping a straight path with wings level, the takeoff can be taught. Note: Because of the extreme effect of aircraft trim on flight performance, particularly take- off and landings, some introductory instruction into the fundamentals of trimming should be given by demonstration of the degree to which all flying exercises may be simplified with the correct application of trim, Conversely, flying an out of trim aircraft can become almost impossible for the student and this should be demonstrated by the instructor in order that the lesson be driven home. Trimming exercises to be carried out by the student will be introduced at a later date. (See 3.9.) 3.7. TAKEOFF 3.7.1. With most modern models, take-off should be easily accomplished. Emphasis should be laid on gradual application of power while keeping the model straight, and using a little elevator to lift off, and make a gentle climb out with wings level until safe altitude is reached. Verbal instruction should be all that is necessary as the student has been well prepared and has watched the instructor take off on a number of occasions. 3 7.2. The possibility of an engine failure on take-off should always be taken into consideration. Up unto a certain critical point (depending on the individual design of the aircraft) during the take-off sequence, very little if anything can be done to cope effectively with the situation. However, there are a number of logical steps that can be followed that should eliminate the remote possibility of a dead stick during takeoff procedure: a) Do not attempt to carry out a take off if not completely satisfied with engine perforrnance. b) Always make full use of the available amount of runway. (Remember the runway behind you is of no use to you during an emergency.) c) During the takeoff run, allow the wing to do the work, don't climb out too steeply, give the motor a chance without overloading it. d) If the engine should give any signs or trouble during the take-off once committed in the air, quickly reduce the throttle, say back to half power, and then carefully nurse the aircraft around the circuit, land it and re-adjust the motor. e) If the engine does fail when still low and slow, don't try to turn back onto the runway, keep the wings level and land long - say down the runway or into the overshoot area (A turn should not be initiated after take off [except in some emergency, i.e. perhaps personal injury to someone] until the aircraft has reached a height from which it could be reasonably expected to be able to carry out a safe emergency landing if required.) 3.7.3. The pilot's position should always be on the flightline including during the take-off sequence. However, during the initial take-off learning process, after carefully liaising with other modellers, the take-off should be practiced with the student standing behind the aircraft. Once this has been achieved safely and consistently, the student should be gradually required to move further away, in stages from behind the aircraft after each take-off until finally he is carrying out all take-offs from the correct t position on the flightline. Note: Don't proceed out onto the runway until engine checks have seen carried out. 3.8. PROCEDURE TURNS 3.8.1. This sequence is included as it introduces overhead flying, sequential controlled turns, (in both position and altitude) and reinforces the pupil's ability to fly a straight line, both away from, and toward himself. As such it really is the most important manoeuvre when wishing to prepare a pupil for an accurate landing approach. 3.8.2. The pupil's ability to perform the following steps in the Procedure turn should be monitored and relayed to him in easy stages: a) Level flight segment should be straight and level. b) Aircraft should pass directly over landing area. c) Turns should be at a constant altitude. d) Turns should be completed in order that upwind and downwind tracks are superimposed. Tx ? Fig 4 3.8.3. It is fairly obvious that this manoeuvre will require considerable practice, however once mastered the pupil will be able to exert considerable control ever his model in all phases of R/C flying. 3.8.4. By the time this manoeuvre is mastered, the pupil will be ready to begin landing approaches with a great deal of confidence in his ability to position his aircraft accurately. Note: This manoeuvre is excellent to establish positional accuracy over the runway, however, it does have one limitation. During busy club flying activities, say when left hand circuits are the norm by other pilots, the right to left portion of this procedure is in conflict to the normal traffic pattern, and can result in possible head-on conflictions. This situation is reversed when carrying right hand circuits. 3.8.5. While the various exercises have been listed in a logical order which should basically be followed, in fact there is often an overlapping between the various exercises. This is because it is not wise to spend a whole flight, or a whole afternoon, hammering away at one particular aspect. Both student and instructor tend to become heartily sick of the whole bit if this is attempted. 3.9. SIMPLE AEROBATICS TRAINING & TRIMMING 3.9.1. Orientation training should be inserted into the training program at the instructors discretion and is best described as being that part of training aimed at teaching or preparing the student to recover from difficult or out of control situations. This is best used as part of the monotony relief aspect of flight training and should include recovery from inverted flight, spins, loops, roils etc. 3.9.2. However, this phase of training should also include trimming of an "out of trim aircraft". The devastating effect of a badly trimmed model on a novice flier, must not be overlooked, as many crashes are caused by this problem. 3.9.3. At first the model should be taken to a reasonable altitude. The student should be asked to displace initially the primary roll trim. He then notes the effect on the aircraft i.e. rolling with hands off. He should now be taught to retrim by setting the aircraft level with the main stick, applying some trim, resetting level again with stick and noting the result, repeating this procedure as necessary to achieve final trim. This procedure must be followed in order to prevent over-trimming in the opposite direction. The Instructor must remain extremely alert to the fact that the student may not be able to rectify this situation, and it is important that only one trim at a time initially be tampered with. Commensurate with the students progress, the instructor should follow up in stages, with single out of trim, then more than one out of trim situation, without the student's prior knowledge. The latter should be carried out during subsequent normal flight training, bearing in mind that even the more experienced fliers have difficulty in correct recovery, hence diligence on the instructor's part is essential. 3.10. CIRCUITS 3.10.1. The student should now be told the reason for the circuit i.e. the establishment of height, distance judgment explained to him. Varying wind and sun position should be used to build the ability to land from a right or left circuit. The ability to do this cannot be overstressed. Power reduced here Downwind Leg (level flight) Base leg "Gate" Final Tx? Fig 5 3.10.2. It is important to point out to the student that a correctly positioned circuit at the correct height leads to a good approach which in turn positions the aircraft for a good landing. To reduce the standard of the circuit and/or approach makes it all the more difficult for the landing. After demonstration, have the student fly the circuit pattern at the appropriate height and distance but initially maintaining height on base and final. 3.11. APPROACH 3.11.1. We now come to an important phase of our training - approach and landings. Despite their relevance and importance, there exists a lot of misunderstanding on the subject and before the instructor teaches this phase, it is paramount that he himself understands the 'why' philosophy in this area. Even more experienced fliers are to some degree unsure of executing a properly controlled approach and landing, basically because it has become oversimplified. N.B.There are no short cuts! Page 5 - 1 Feb 98 (print name) Signed: _______________________ Contact Phone: _______/_______________ (home) (std) _____________________________________________________________ ACCEPTANCE OF NOMINATION. I _______________________________________ Membership Number: _________ (Print full Name) accept the nomination for the above position and agree that my C.V. and photograph may be circulated to clubs and published in The Flier's World for the purpose of this election. Signed ______________________________ Date: _______/_______/_______ Contact Phone _______/_______________ (home) (std) NZMAA CLUB MANUAL Section 3 : By-Laws PAGE 3 - 1 Feb 98